PS Executive Assistant

The University of Utah•Salt Lake, UT

About The Position

The Osher Center for Integrative Health ( OCIH ) is seeking a motivated Executive Assistant to support the Chief Wellness Officer ( CWO ) and senior department staff and faculty. The successful candidate will have multiple years of administrative experience and thrive in a startup environment. About the Osher Center for Integrative Health OCIH supports the professional and personal well-being of our faculty and staff, alongside a well-being service line that promotes personal wellness of our patients, employees, trainees, and community. OCIH is a complex unit of the Senior Vice President for Health Sciences with several locations (Resiliency Center, PEAK Health and Fitness, Skaggs Patient Wellness Center, embedded clinical programs, and The Wellness Bus) and about 25 full-time employees.

Requirements

Bachelor’s degree in Business, Finance, Health Care Administration or a related field, or equivalency (one year of education can be substituted for two years of related work experience) required.
Two years office management and supervisory experience, demonstrated knowledge of finance and budgeting, and public relations skills required.
Demonstrated human relations and effective communication skills are also required.
This position is patient-sensitive and must fulfill all associated requirements.
We protect our patients, coworkers, and community by requiring all patient-sensitive employees to be immunized according to CDC standards and hospital policy.
Limited exemptions may be made for documented medical contraindications or religious beliefs that object to vaccinations.
Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Responsibilities

Provides high-level executive support to the Chief Wellness Officer ( CWO ) and the Executive Committee, including managing time-critical, sensitive and/or confidential information
Coordinate, manage, and prioritize the CWO’s calendar, which often requires coordination between many U of U senior leaders and regular out of state travel
Manage and organize travel and expenses on behalf of the entire department
Maintain and develop department policies, systems, and procedures. These incudes, but not limited to, equipment management, marketing lists, and department goal tracking system
Support Administrative Director with department payroll, contract management, document management, budget reconciliation, and other central administrative responsibilities
Plan, organize and execute a number of high-level events and functions on behalf of the Department
Support department communications in collaboration with the marketing manager
Act as the program coordinator for the Osher Affiliate Network and the Osher Executive committee. Duties include scheduling meetings, preparing agenda, notetaking, program communications and assuring deadlines are met
Support and drive projects to meet strategic and operational objectives to advance the Department’s mission.
Use initiative to resolve a variety of complex administrative problems for faculty, staff, and other stakeholders.
Supports the department by performing other duties or special projects as assigned by the CWO or Administrative Director