Proxy Design Project Manager (Hybrid - Newark, NJ / NYC)

Broadridge • Newark, NJ

1d • $75,000 - $80,000 • Hybrid

About The Position

At Broadridge, we've built a culture where the highest goal is to empower others to accomplish more. If you’re passionate about developing your career, while helping others along the way, come join the Broadridge team. Broadridge is growing! We are seeking a Project Manager, Proxy Design to lead the end-to-end execution of proxy statement design and production projects within a fast-paced financial print environment. This role partners closely with Design, Composition, Account Management, Sales and client stakeholders to deliver high-quality proxy materials on time, on budget, and in accordance with regulatory and brand requirements. The ideal candidate combines strong project management discipline with a solid understanding of proxy statements, SEC requirements, and the operational demands of peak proxy season.

Requirements

• Bachelor’s degree in Business, Communications, Graphic Design, or related field preferred
• 3–8 years of project management experience in financial services, financial print, agency, or regulated document production environments
• Direct experience with proxy statements, annual reports, or SEC filings is a plus
• Strong understanding of proxy statement structure and regulatory timelines
• Exceptional organizational and time management skills with the ability to manage multiple concurrent, high-priority projects
• Proven ability to operate effectively under tight deadlines and peak seasonal volume
• Excellent written and verbal communication skills
• High attention to detail and commitment to quality control
• Proficiency with project management tools and workflow systems
• Collaborative mindset with the ability to influence without direct authority

Responsibilities

• Manage the full lifecycle of proxy design projects from kickoff through final production and delivery
• Develop detailed project plans, schedules, and milestone trackers aligned with filing deadlines and annual meeting dates
• Proactively identify risks, capacity constraints, and timeline impacts; implement mitigation strategies
• Coordinate cross-functional teams
• Serve as the primary internal point of contact for assigned projects
• Partner with Account Managers to support client expectations, scope alignment, and change management
• Facilitate project kickoffs, status meetings, and production reviews
• Communicate timelines, dependencies, and risks clearly to internal teams and client-facing stakeholders
• Ensure proxy materials meet brand standards, design specifications, and accessibility requirements
• Oversee multiple proof cycles and manage version control across complex documents
• Partner with Regulatory and Compliance teams to ensure adherence to SEC and other applicable requirements
• Manage print specifications, production schedules, and mailing coordination where applicable
• Monitor project budgets and scope to support profitability and resource optimization
• Track key performance indicators including on-time delivery, error rates, and client satisfaction
• Support continuous improvement initiatives to streamline proxy season workflows
• Contribute to best-practice documentation and standardized processes for the Design team

Benefits

• Please visit www.broadridgebenefits.com for more information on our comprehensive benefit offerings.
• All Colorado employees receive paid sick leave in compliance with the Colorado Healthy Families and Workplaces Act and other legally required benefits, as applicable.
• Broadridge provides educational opportunities, including formal classes, training programs and events.
• Our associates have access to 8,500+ online courses covering business, leadership, technical, and function-specific topics through our LinkedIn Learning program.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level