Proposal Specialist

Granite Telecommunications•Quincy, MA

About The Position

The Granite Telecommunications Proposal Specialist works within all departments and directly supports Sales Operations and Client Services by managing all requested and submitted Request for Proposals (RFPs). This role is responsible for fully understanding each proposal, leading deal construction, and supporting negotiation strategies related to commercial, technical, and solution-based requirements. The Proposal Specialist owns the end‑to‑end development of each proposal, ensuring all project deadlines and deliverables are met. This includes collaborating with internal subject matter experts from Solution Engineering, Legal, PMO, and Finance to gather accurate information, understand solution requirements, and ensure the proposal reflects Granite’s capabilities. The role also involves tracking and maintaining all relevant RFP documents and coordinating technical or solution‑based support throughout the bid process. The Proposal Specialist will join internal and external calls to support Sales Operations, clearly communicating requirements, clarifications, and solution details. Strong written and verbal communication skills are essential, as is the ability to manage high volumes of email, messaging, and cross‑departmental coordination. Accuracy and efficiency in the creation of all proposal responses and quotes are critical, as the specialist often partners closely with fellow Proposal Team members and business stakeholders. The role requires a solid understanding of Granite’s products, services, and solution possibilities. The Proposal Specialist is also responsible for leveraging and maintaining the Loopio platform, ensuring content is current, accurate, and aligned with evolving business and technical standards. In addition, the Proposal Specialist plays a key role in supporting opportunities across commercial and government markets. Responsibilities include gathering and formatting information, writing and editing proposal content, and securing required approvals. Success in this environment requires practicality,strong communication, relationship‑building skills, and a collegial, team‑oriented mindset.

Requirements

Bachelor’s degree required.
Excellent research skills and the ability to write persuasively and articularly.
Exceptional organizational skills and attention to detail.
Strong coordination and planning skills.
Minimum of 2 years’ experience in drafting and/or contributing to proposals (RFPs, RFIs, RFQs etc.) responses.
Must be technologically savvy in order to navigate and organize electronic submissions and online bids.
Ability to identify problems and/or inefficiencies and independently offer/implement practical solutions.
Ability to work independently, prioritize workload, and meet deadlines.
Experience working in a fast-paced environment with proven ability to prioritize and multi-task.
Must be able to thrive in a high pressure, fast paced work environment with strict deadlines.
Excellent internal and external negotiation skills. Must interface effectively with internal management, and customer representatives including contracting officers and specialists.
Computer skills, including advanced proficiency in Microsoft Office Suite (Excel, PowerPoint, MS Office, MS Word).
Ability to obtain a Public Trust clearance.
US Citizenship Required.

Nice To Haves

Bachelor's degree in business, engineering, finance, communications, or related discipline preferred.
Prior representation of telecommunication clients or employment within the telecommunications industry.
1-3 years prior experience with government contracting, including Federal acquisition vehicles and statewide contracts.
Previous Experience with Proposal Automation Software such as but not limited to Loopio.
Professional certifications such as APMP, CPCM, CFCM, CCCM or PMP

Responsibilities

Work with varies departments, such as sales, solutions engineering, legal and finance teams to understand customer needs and develop strategy for the proposal response.
Ownership of solution aspects of the RFP project timeline from beginning to end.
Ensuring all other associated representatives are involved and held accountable to deadlines and ownership of tasks.
Ability to work on multiple proposals simultaneously
Ability to problem solve, work under pressure and self-motivate, while ensuring all deadlines are met.
Express willingness to grow and take on writing tasks with minimal supervision.
Streamline and track statistics of wins (Units and products awarded) and categorize losses based on pricing, solution, or written proposal. Under trends to improve succession for the future.
Meet all proposal deadlines by establishing priorities and target dates for information gathering, writing, review, and approval; entering and monitoring tracking data; coordinating requirements with contributors; contributing proposal status information to review meetings; transmitting proposals.
Work effectively with internal subject matter experts to develop consistent, compelling responses to satisfy proposal requirements.
Review functional, technical and company information received from internal subject matter experts.
Coordinate final production and delivery of completed proposal response.
Ability to work on multiple proposals simultaneously.
Maintain quality results by using templates; following proposal-writing standards including readability, consistency, and tone; maintaining proposal support databases.