Proposal Specialist

H2M•White Plains, NY

1d•Onsite

About The Position

H2M architects + engineers, a multidiscipline architectural, engineering, environmental consulting firm, is seeking a Proposal Specialist to join their Marketing team in Westchester, NY. This role involves assisting with the design, execution, and production of proposal submissions, ranging from simple to complex. The specialist must be able to prioritize, multi-task, and work effectively under multiple deadlines and time constraints as part of a team. Key responsibilities include creating non-technical content, influencing design, coordinating project details with technical staff, ensuring qualifications and compliance requirements are met, and driving the production schedule for accurate and timely completion of each proposal. The successful candidate will be part of an energetic and creative team, will have visibility at all levels within the organization, and is expected to be an enthusiastic team member, a quick learner, able to keep up in a fast-paced environment, and asks questions to develop a deep understanding of the industry and organization.

Requirements

Bachelor’s Degree in Marketing, Communications, English or related field
5+ years of experience with proposal development for a professional services firm
Strong writing and communication skills
Experience with InDesign and MS Suite
Detail-oriented and organized with strong interpersonal skills
Highly motivated, confident, self-directing, and eager to learn
Works as a team player with the ability to engage and effectively work with employees in other offices
Ability to travel and work at headquarters when needed
Ability to collaborate with technical personnel on proposal content and appearance
Ability to create and maintain relationships internally and externally
Ability to work with individuals at all levels of the organization

Nice To Haves

AE experience is a plus

Responsibilities

Develop, execute, and produce competitive proposals and qualifications aligned with strategic business goals and in compliance with best practices
Execute the proposal team strategy and meet production schedule to ensure a timely response.
Perform detailed analysis of RFQ/RFP documents and develop detailed compliance and responsibility matrices.
Follow up with the proposal team on status of all proposal elements and expedite as required.
Maintain win/loss ratios for proposal, short list and interviews.
Maintain customer relationship management database for contact information, opportunity tracking and proposal production.
Utilize design tools to produce proposal within templates and standards.
Write non-technical portions of the proposal.
Rewrite, retool, edit and organize all written technical materials supplied by support groups.
Prepare proposal forms, including SF 330s, project and client specific forms for local, state, city and federal government entities.
Maintain corporate information including job histories, personnel resumes, corporate licenses, individual professional licenses (architects, engineers, etc.) and pre-qualifications.
Maintain updated information on staff members for purposes of writing resumes/biographies.
Produce business development and sales presentations in conjunction with technical/management staff using PowerPoint.
May also perform special projects and other reasonable business-related duties as requested and delegated by the Director of Marketing or Office Manager.