Proposal Specialist

H2M • Parsippany-Troy Hills, NJ

1d • Onsite

About The Position

H2M architects + engineers, a multidiscipline architectural, engineering, environmental consulting firm, is seeking a Proposal Specialist to join their Marketing team in Parsippany, NJ. This role involves assisting with the design, execution, and production of proposal submissions, ranging from simple to complex. The specialist must be able to prioritize, multi-task, and work effectively as part of a team under tight deadlines and time constraints. Key responsibilities include creating non-technical content, influencing design, coordinating project details with technical staff, and ensuring qualifications and compliance requirements are met while managing the production schedule for accurate and timely completion. The successful candidate will be part of an energetic and creative team, have high visibility within the organization, and is expected to be an enthusiastic, quick learner who can thrive in a fast-paced environment and develop a deep understanding of the industry and organization.

Requirements

• Bachelor’s Degree in Marketing, Communications, English or related field
• 5+ years of experience with proposal development for a professional services firm
• Strong writing and communication skills
• Experience with InDesign and MS Suite
• Detail-oriented and organized with strong interpersonal skills
• Highly motivated, confident, self-directing, and eager to learn
• Works as a team player with the ability to engage and effectively work with employees in other offices
• Ability to travel and work at headquarters when needed
• Ability to collaborate with technical personnel on proposal content and appearance
• Ability to create and maintain relationships internally and externally
• Ability to work with individuals at all levels of the organization

Nice To Haves

• AE experience is a plus

Responsibilities

• Develop, execute, and produce competitive proposals and qualifications aligned with strategic business goals and in compliance with best practices
• Execute the proposal team strategy and meet production schedule to ensure a timely response
• Perform detailed analysis of RFQ/RFP documents and develop detailed compliance and responsibility matrices
• Follow up with the proposal team on status of all proposal elements and expedite as required
• Maintain win/loss ratios for proposal, short list and interviews
• Maintain customer relationship management database for contact information, opportunity tracking and proposal production
• Utilize design tools to produce proposal within templates and standards
• Write non-technical portions of the proposal
• Rewrite, retool, edit and organize all written technical materials supplied by support groups
• Prepare proposal forms, including SF 330s, project and client specific forms for local, state, city and federal government entities
• Maintain corporate information including job histories, personnel resumes, corporate licenses, individual professional licenses (architects, engineers, etc.) and pre-qualifications
• Maintain updated information on staff members for purposes of writing resumes/biographies
• Produce business development and sales presentations in conjunction with technical/management staff using PowerPoint
• May also perform special projects and other reasonable business-related duties as requested and delegated by the Director of Marketing or Office Manager

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 251-500 employees