Proposal Operations Specialist

Alluvionic

10d•Remote

About The Position

Alluvionic is seeking a detail-oriented Proposal Manager to support proposal development efforts for government and industry customers within the defense and government sector This role supports the full proposal lifecycle from opportunity intake through final submission. The Proposal Manager will drive cross-functional teams, ensure alignment with capture strategy, and deliver submissions on time in a fast-paced, deadline-driven environment.

Requirements

1–3 years of experience supporting proposal development, business development, or related operations
Experience working with solicitations such as RFPs, RFQs, or RFIs preferred
Familiarity with opportunity research platforms or pipeline tracking tools preferred
Strong writing, editing, and organizational skills
Ability to manage multiple priorities and deadlines in a fast-paced environment
Proficiency with Microsoft Office (Word, Excel, PowerPoint)

Nice To Haves

Experience with collaboration or workflow tools such as Smartsheet, SharePoint, or similar platforms
Experience supporting proposal submissions or proposal operations
Familiarity with proposal review processes or compliance requirements
Experience developing templates, content libraries, or knowledge repositories
Exposure to proposal automation or AI-enabled proposal tools

Responsibilities

Maintain proposal templates, libraries, and reusable content
Support proposal development by organizing content, outlines, and supporting materials
Assist with compliance matrices and proposal structure
Coordinate proposal content and ensure submissions meet solicitation requirements
Support proposal review processes and preparation activities
Operate and maintain proposal development tools and automation platforms
Maintain proposal knowledge libraries and templates
Review system-generated content for tone, clarity, and accuracy
Support team members in using proposal tools and workflows
Identify opportunities to improve proposal efficiency through systems and automation
Monitor opportunity sources and platforms for relevant contracting opportunities
Track upcoming opportunities and maintain pipeline information
Support research related to customers, programs, and potential partners
Assist with preparation of opportunity summaries for business development leadership

Benefits

15 PTO days, plus 5 additional days on your 10th hire anniversary
11 paid holidays per our company handbook
Health insurance 50% premium paid by employer (note: employer contribution does not apply to dependents)
Health Savings Account
Vision and dental insurance
Long-term and short-term disability insurance (paid fully by the company)
25k employer paid AD&D & life insurance (with buy-up options for additional coverage)
401(k) retirement plan with 100% company match up to 4% of employee’s gross salary
Annual incentive pay opportunity
Tuition reimbursement (after 6 months of employment)
Employee referral bonus per our company handbook
Employee Assistance Program (EAP)
Professional organization membership (after 6 months of employment)
Paid professional certification (after 6 months of employment)
Workers’ compensation (paid fully by the company)
100% employer paid IDShield® membership
On-site notary for headquarters employees
Multiple company celebrations