Proposal Coordinator

NetImpact Strategies • Herndon, VA

15d

About The Position

NetImpact Strategies is looking to bring on an experienced Proposal Coordinator. The Proposal Coordinator is responsible for planning, scheduling, and overseeing the timely development and delivery of high-quality responses to federal government business opportunities, from opportunity qualification to post-submission activities, in a growing, fast-paced, service-oriented environment. The ideal candidate is able to work well on a team as well as independently. They'll possess excellent analytical skills and are able to see the big picture without overlooking the details, foster a positive and responsive team environment, and quickly adjust to dynamic proposal schedules and requirements. The Proposal Coordinator also has strong communication skills that aids in the implementation of capture and proposal strategies into proposal content, elicits collaboration and commitments from internal and external resources while helping them adhere to strict deadlines, and schedules and completes multiple concurrent tasks

Requirements

• Bachelor’s degree.
• A minimum of 2 years of proven, successful experience supporting IT federal proposals in a dynamic, fast-paced, and growing environment.
• Strong desktop publishing skills across the entire MS office suite with a focus on MS word
• Outstanding editing skills
• SharePoint collaboration skills preferred

Nice To Haves

• Preference will be given to candidates with proposal writing experience: researching and gathering information from multiple sources (SMEs, previous proposals, the Internet) and synthesizing the findings into a cohesive, easy-to-read, and persuasive final product.
• Excellent leadership, communication, problem-solving, organizational, prioritization, teamwork, diplomacy, and customer service skills.
• Ability to support and meet dynamic and tight deadlines, including beyond regular hours, with a customer-oriented attitude.
• Experience and ability working on concurrent proposals in multiple proposal roles.
• Ability to plan for and adapt to proposal contributors’ working styles and schedules under tight deadlines.
• Experience and proficiency conceptualizing graphics to support proposal development, and copy-editing adhering to industry standards and corporate style guide.
• High proficiency in MS Office Suite (Outlook, Word, Excel, PowerPoint), Adobe Acrobat, and SharePoint.
• Must have examples of successful (won) proposals where candidate supported a Proposal Manager.

Responsibilities

• Coordinate the successful development and delivery of compliant, competitive, cogent, and compelling proposals through effective leadership and collaboration across teams that include internal staff, corporate partners, consultants, and supporting vendors.
• Exercise responsibility, accountability, and authority on each assigned proposal, from early Capture support (e.g., RFI, white paper), through response development management and support, to its timely submission and post-delivery requirements (e.g., oral presentation, best and final offer, etc.)
• Analyze solicitation requirements to assess the response strategy; create the proposal’s annotated outline; establish and communicate the proposal development plan and review schedule; prepare the compliance matrix and kick-off materials; and manage the SharePoint site for each bid.
• Work with Business Unit and Proposal Management teams to determine author and reviewer assignments as well as to integrate win strategy, themes, proof points, and discriminators into proposal.
• Coordinate and conduct proposal activities with internal and external subject matter experts and corporate organizations (Finance, Contracts, HR, Operations) to maximize each bid's probability of win.
• Oversee, facilitate, and conduct daily proposal activities, including solutioning sessions, team meetings, writing development, editing, reviews, graphics conceptualization, formatting, and production.
• Develop high-quality content by working collaboratively with section authors and provide insight, leadership, and content guidance to each author.
• Maintain proposal visibility by tracking status of activities in SharePoint and reporting on assignment updates during status meetings.
• Schedule, facilitate, and conduct Color Review Kickoff and Debrief meetings, perform compliance reviews, and exercise version control to ensure team members are reviewing and working on the correct documents.
• Take ownership of proposal quality in content and appearance in preparation for color reviews and final delivery by performing rigorous quality assurance and compliance checks on draft and final documents.
• Perform proposal production and delivery activities to ensure timely submissions.
• Conduct and document proposal lessons learned, design process improvement plans to address findings, and manage/support their implementation.
• Support department activities to maintain past performance, resumes, proposal processes, and other knowledge management libraries.

Benefits

• Your health comes first – we offer comprehensive medical, dental, & vision insurance that starts the first of the month after you join the team
• Invest in your future – 401(k) Plan – Immediately vested employer contributions; no matching required
• Work hard, play hard – we offer a generous Paid Time Off (PTO) policy, one (1) additional day of paid wellness leave per calendar year, and observe ten (10) federal holidays
• Pawsitively pawesome – Pet Insurance (because our little critters are part of our families, too!)
• Invest in your education – Tuition reimbursement, internal training programs, & company-sponsored industry certifications!
• Be part of a dynamic and collaborative work environment recently ranked by The Washington Post as a Top Work Place in 2019, 2021,2022, 2023, & 2024!
• Have fun and celebrate and give back – Team building activities, community volunteering, quarterly HQ days, wellness events, happy hours, family fun events, and more!

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level