Proposal Coordinator

Clear Channel Outdoor•San Antonio, TX

1d•Onsite

About The Position

The Proposal Coordinator supports the Campaign Strategist with dynamic proposals, multi-media presentations, and administration for procurement proposals. This role creates accurate and impressive RFP responses and presentations as part of a team under tight deadlines.

Requirements

High School Diploma, or equivalent combination of education, training, experience, or military experience.
Proficient in MS Office Suite (e.g., Excel, Outlook, Word, PowerPoint).
Achievement Orientation: Focusing efforts on meeting challenges and achieving high quality results consistent with the organization's goals.
Attention to Detail: Working in a conscientious, consistent, and thorough manner.
Collaborating with others: Working together with others in a cooperative and supportive manner to achieve shared goals.
Fostering Communication: Listening and communicating openly, honestly, and respectfully with different audiences, promoting dialogue and effectively gets message across.
Planning and Organizing: Reaching goals by making and following plans, setting and sticking to priorities and allocating resources effectively.
Problem Solving: Identifying problems and the solutions to them.
Quality Focus: Follows up on procedures, ensures high quality output, takes action to solve quality problems or notify others of quality issues.
Employee must have the ability to sit and/or stand at a desk for a minimum of eight (8) hours a day and complete tasks requiring repetitive use of hands.
Employee must have the ability to lift and move items up to 15 pounds.
Employee must have the ability to see written documents and computer screens, and to adjust focus.

Nice To Haves

Customer Service environment experience and call or service center experience preferred.
One (1) + year of experience working in an advertising sales, client services, or agency environment preferred.

Responsibilities

Processes all proposal elements and deliverable documents, including Excel spreadsheets, photo databases, PowerPoint presentations and map creation.
Assures complete and timely completion of proposal deliverables.
Works according to service level agreements ensuring accuracy of deliverables and speed of response to internal clients.
Reviews request for proposal expectations and determines best approach.
Utilizes Clear Channel’s proposal and mapping tools to compose and edit key data for proposals.
Prepares proposal data using Excel, access databases to collect proposal material and develop maps using mapping software to chart locations of media products and demographics data.
Uses Salesforce worksite for each assigned proposal to ensure proper workflow.
Uses proposal file access and tracking protocol to ensure the integrity of all proposal documentation.
Coordinates with internal specialists to ensure completion and accuracy of all proposal elements.
Performs other duties as assigned.