Proposal Coordinator

Summit Design and Engineering Services•Raleigh, NC

About The Position

Headquartered in Raleigh, NC, Summit Design and Engineering Services, Inc. is a trusted partner to municipalities, state agencies, and private clients throughout the Southeast. Our firm is known for innovative, practical solutions that strengthen communities and create a lasting impact on the places where we live, work, and play. Collaboration and growth are the cornerstone of our success. We encourage professional development with enticing benefits, such as our student loan/tuition reimbursement program, paid volunteer time, and professional development assistance. We also provide four weeks of PTO, wellness stipends, and flexible work options, fostering a workplace that encourages balance both in the office and in your day-to-day life. We're looking for individuals who share our commitment to shaping our communities' futures through thoughtful, impactful work. If you're ready to contribute your talents alongside some of the industry's best and brightest, we welcome you to apply! We are seeking a creative and detail-oriented Proposal Coordinator to support business development and marketing efforts within our Architecture/Engineering/Construction (A/E/C) firm. This role combines marketing coordination, proposal development, and strong graphic design capabilities to create compelling visual and written content that supports brand growth and project pursuits.

Requirements

Experience with proposal development (highly preferred)
Excellent writing, editing, and proofreading skills
Ability to manage multiple deadlines in a fast-paced environment
Strong attention to detail and organizational skills
Proficiency in Adobe Creative Suite (InDesign, Illustrator, Photoshop)
Proficiency in Microsoft Office
Graphic design skills
Creative thinker with strong visual communication skills
Collaborative and able to work with technical teams
Highly organized and deadline-driven
Proactive and adaptable
5-10 years of experience in marketing and communications in the Architecture, Engineering or Construction (AEC) industry.
Bachelor's degree in Marketing, Communications, Public Relations, or related field.

Responsibilities

Assist with the preparation of proposals, qualifications (RFQs/RFPs), and interview presentations
Coordinate with technical staff to gather content for marketing materials
Maintain and update marketing databases, project sheets, and resumes
Support pursuit strategies and deadline-driven submissions
Design and produce marketing collateral including brochures, presentations, infographics, and digital content
Ensure brand consistency across all materials
Create visual layouts for proposals and presentations to enhance readability and impact
Develop graphics for social media, website updates, and email campaigns
Write, edit, and proofread marketing content
Develop project descriptions, case studies, and award submissions
Assist with website and social media content updates
Support internal and external communications initiatives
Help maintain brand standards and templates
Coordinate marketing campaigns and events (conferences, trade shows, etc.)