Proposal Administrator

Carrier

37d

About The Position

NORESCO is seeking a Proposal Administrator for our Energy Solutions (ES) group. The Proposal Administrator coordinates and manages the proposal development process from start to finish. This role ensures compliance with RFP requirements, organizes timelines, and facilitates collaboration between sales, technical teams, and management. Responsibilities include preparing proposal documents, maintaining version control, tracking deliverables, and supporting quality reviews to ensure submissions are accurate, complete, and customer-focused.

Requirements

• Bachelor’s degree
• 5+ years of experience in proposal development, technical writing, or project coordination.

Nice To Haves

• Bachelor’s degree in English, Communications, Journalism, or Marketing preferred.
• Proposal writing and production experience preferred.
• Bachelor’s degree in English, Communications, Journalism, or Marketing preferred.
• Proposal writing and production experience preferred.
• Advanced skills in Microsoft Word and PowerPoint for proposal development and presentations.
• Familiarity with SharePoint for document management and version control.
• Experience with Adobe Creative Suite applications (e.g. InDesign) for layout and design.
• Familiarity with the Shipley proposal process and best practices.
• Excellent writing, editing, and proofreading skills for technical and marketing content.
• Ability to craft persuasive, compliant, and differentiating responses to RFP/RFQ requirements.
• Strong attention to detail with the ability to consistently meet deadlines.
• Skilled in prioritizing tasks and managing multiple proposals simultaneously under tight timelines.
• Effective communication skills and ability to work collaboratively with multi-disciplinary teams (sales, engineering, marketing, legal).
• Ability to work independently while maintaining team alignment.
• Willingness to work outside normal business hours on occasion to meet proposal deadlines.
• Dependable, with excellent attendance, professional attitude, and ability to multi-task.
• Prior work with multi-disciplinary teams preferred in the energy services or construction industries.
• Prior collaboration with firms or team members outside one’s own company preferred.
• Experience leveraging AI tools for content development, data analysis, or process automation particularly in proposal writing, compliance checks, and quality assurance.
• Some travel may be required.

Responsibilities

• Collaborate with a multi-disciplinary team including sales, development, engineering, and other personnel on the writing, editing, document management, and production of proposals, detailed energy audits, presentations, and other customer communications.
• Review and provide editorial support for proposal content prepared by technical team members to ensure clarity, accuracy, and compliance.
• Work with team members on customer needs assessments, proposal win themes, and storyboarding to develop compelling and competitive submissions.
• Analyze solicitation requirements and establish proposal standards to ensure full compliance with procurement guidelines.
• Conduct research and coordinate with other departments to address proposal requirements effectively and craft persuasive, differentiating responses.
• Participate in customer presentation preparation, including slide development and supporting materials.
• Collaborate with Marketing to develop regional project references, resumes, and other boilerplate content for proposals.
• Build expertise in processes and procurement requirements associated with energy savings performance contracting and other contracting methods.
• Manage the procurement of supplies and resources required for document production.

Benefits

• Health Care benefits: Medical, Dental, Vision; wellness incentives
• Retirement benefits
• Time Off and Leave: Paid vacation days, up to 15 days; paid sick days, up to 5 days; paid personal leave, up to 5 days; paid holidays, up to 13 days; birth and adoption leave; parental leave; family and medical leave; bereavement leave; jury duty; military leave; purchased vacation
• Disability: Short-term and long-term disability
• Life Insurance and Accidental Death and Dismemberment
• Tax-Advantaged Accounts: Health Savings Account; Healthcare Spending Account; Dependent Care Spending Account
• Tuition Assistance

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level