Property Assistant
About The Position
Assist with management of an industrial portfolio throughout Los Angeles County. Process Accounts Payable for the portfolio. Generate and process service contracts, purchase orders, and work authorizations. Assist with maintaining audit files, maintain tenant lease files. Oversee certificate of insurances for vendors and tenants and maintain tracking forms. Manage service requests. Follow up on all service orders to ensure high tenant satisfaction. Maintain Building Compliance Workbook. Manage new vendor set up process. Responsible for administrative tasks required for the portfolio. Provide support to Property Manager, Assistant Property Manager and Senior Property Manager, as needed. Office supply ordering and processing of incoming mail.
Requirements
- 1-3 years of real estate experience in Property Management and/or Real Estate required.
- Must have excellent communication skills.
- Must have the ability to multi-task and handle interruptions calmly and politely.
- Proficient with MS Office Suite, including Word, Excel and Outlook
- Strong organizational, problem-solving and analytical skills; able to manage priorities and workflow.
Nice To Haves
- Bachelor's Degree preferred.
- Experience with MRI a plus.
Responsibilities
- Assist with management of an industrial portfolio throughout Los Angeles County.
- Process Accounts Payable for the portfolio.
- Generate and process service contracts, purchase orders, and work authorizations.
- Assist with maintaining audit files, maintain tenant lease files.
- Oversee certificate of insurances for vendors and tenants and maintain tracking forms.
- Manage service requests.
- Follow up on all service orders to ensure high tenant satisfaction.
- Maintain Building Compliance Workbook.
- Manage new vendor set up process.
- Responsible for administrative tasks required for the portfolio.
- Provide support to Property Manager, Assistant Property Manager and Senior Property Manager, as needed.
- Office supply ordering and processing of incoming mail.
Benefits
- health insurance
- dental insurance
- vision insurance
- life insurance
- 401k matching program
- Basic Life and AD&D Insurance
- Voluntary Life and AD&D
- Flexible Spending Accounts to help offset the cost of dependent care and/or health care expenses
- paid holidays and vacation
- Employees may also be eligible for a discretionary bonus depending on a number of factors, including the employee’s performance and LBA Realty’s performance on an annual basis.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
