Property Administrative Manager

FORTUNE SOCIETY INC•New York, NY

65d•$65,000 - $70,000

About The Position

Title: Property Administrative Manager Unit: Scattered Site Housing (SSH) Reports to: Director of Property Management Salary- $65,000 - $70,000 Status: Fulltime; Regular; Exempt Location: Harlem / LIC and throughout the 5 boroughs of NYC Organization Overview: The Fortune Society, Inc. (Fortune) has been working for over 57 years in service to our mission: to support successful reentry from incarceration and promote alternatives to incarceration, thus strengthening the fabric of our communities. The organization has evolved into one of the nation’s preeminent reentry and justice-informed service organizations, providing formerly incarcerated people with the skills and wrap-around services needed to break the cycle of crime and incarceration and to build productive lives in their communities. Fortune has grown steadily over the years to an agency with close to $90 million in annual budget with just under 600 staff. We anticipate that we will keep growing, both in size and depth of service. Fortune has a dual mission: both advocacy and service. The advocacy portion of our mission focuses on building a more just criminal legal system and reducing the barriers to reentry into society. The service side of Fortune has evolved to encompass a broad range of programs that started with employment and education and now includes a robust array of services, among them: alternatives to incarceration, supervised release, court advocacy, discharge planning within correctional facilities, licensed substance use and mental health treatment, a housing continuum ranging from emergency and transitional through permanent congregate and scattered site housing, assistance in obtaining benefits, a care management unit, HIV services, a food and nutrition program, and an arts program. Each service we provide is informed by the needs of the population we serve. Fortune currently serves approximately 14,000 people a year.. Our program models are recognized, both nationally and internationally, for their quality and innovation. We have locations in Brooklyn, The Bronx, Manhattan and Queens. Position Summary: The Property Manager of Scattered Site Housing (SSH) will report to the Director of Property Management and work to identify, acquire, and formalize the lease acquisition process to house participants in our Scattered Site Housing program (SSHP). The Property Manager will primarily be responsible for lease acquisition, outreach to landlords and management companies, advocacy, team development and training, advocacy and maintaining a tracking of leases.

Requirements

High school diploma or GED required, some college or property management certification preferred.
Must possess valid NYS Driver’s license and be approved to drive on agency insurance.
At least 5 years of experience placing homeless individuals with behavioral health challenges and or criminal justice backgrounds in independent or permanent supportive housing using direct landlord placement.
Must possess strong NYC based landlord portfolio and knowledge of housing landscape.
Strong marketing and negotiation skills.
Skilled in data management including - Microsoft Office and other property management or case management systems.
Strong follow-up, time management and organizational skills.
Ability to work well on your own and be self-directed, but also work within a structured team.
Strong verbal and written communication skills.

Responsibilities

Develop and maintain appropriate housing stock by working with the Director Property management.
Search for available properties and units and negotiating leases on behalf of participants.
Locate and negotiate new apartment leases for new or existing participants by identifying landlords with vacant units.
Review and approve inspections of new and existing housing units to ensure compliance with applicable HPD, DOB and HUD housing codes and standards, using the Housing Quality Standard (HQS) inspection form.
Calculate tenant portion of rent using the HUD tenant rent calculation tool.
Review client services in the agency’s proprietary database, as well as in the appropriate contract funder database, if applicable.
Supervision of the property coordinator. Assist with correspondence to landlords regarding any unit repair issues or building violations. Review and approve workorder repairs from contractors across the entire SSH portfolio.
Oversee the lease renewal process for all units by ensuring staff are engaging landlords in a timely process to ensure every unit has an updated lease.
Ensure staff order timely furniture deliveries for new participants into the program.
Review client moves as necessary, including apartment swaps, move-ins, move outs and reserve vehicles and securing movers.
Review management of the electronic apartment repair log, updating repair issues through completion.
Document all interactions with landlords and staff on housing placement and apartment repair issues through finalization in property management database.
Maintain safe and secure “key system” along with access to all SSH units. Make copies of keys (when appropriate) and keep detailed records in PM software.
File lease and financial documents in appropriate areas of tenant files.
Request checks from our finance department for landlord or other relevant vendor payments.
Periodic file reviews to ensure compliance with property management requirements. and
preform other duties as assigned.