Projects Administrator

Barnhart • Lebanon, IN

3d

About The Position

About the Job: We are seeking a Projects Administrator to support branch operations and project activities. This role focuses on daily activities, coordinating meetings, managing project schedules, and maintaining documentation to support key decisions within the organization. The ideal candidate is organized, detail-oriented, and proficient in Excel and Microsoft Project.
Description:
Develop and maintain project schedules in Microsoft Project, ensuring updates are accurate and timely.
Facilitate weekly project schedule calls and provide summaries to stakeholders.
Monitor progress against schedules, flagging potential conflicts or risks to leadership.
Assist in coordinating with project managers, engineers, and internal teams to keep schedules aligned with goals.
Organize and schedule meetings, including preparation of agendas, logistics, and materials.
Record and distribute accurate meeting minutes, capturing key decisions and action items.
Route calls, questions, and follow-ups to appropriate team members in a timely manner.
Support the Project Planning Review Committee (PPRC) by coordinating calls and managing Award tracking.
Prepare reports, meeting notes, and documentation for leadership review.
Maintain organized records and archives for historical tracking and lessons learned.
Provide administrative support to the branch as needed.

Requirements

• Experience with Microsoft Excel and Microsoft Project required.
• Strong organizational, time management, and communication skills.
• Ability to manage multiple projects and priorities with attention to detail.

Nice To Haves

• Familiarity with project management principles and scheduling practices preferred.
• Prior experience in an administrative, scheduling, or project support role is a plus.

Responsibilities

• Develop and maintain project schedules in Microsoft Project, ensuring updates are accurate and timely.
• Facilitate weekly project schedule calls and provide summaries to stakeholders.
• Monitor progress against schedules, flagging potential conflicts or risks to leadership.
• Assist in coordinating with project managers, engineers, and internal teams to keep schedules aligned with goals.
• Organize and schedule meetings, including preparation of agendas, logistics, and materials.
• Record and distribute accurate meeting minutes, capturing key decisions and action items.
• Route calls, questions, and follow-ups to appropriate team members in a timely manner.
• Support the Project Planning Review Committee (PPRC) by coordinating calls and managing Award tracking.
• Prepare reports, meeting notes, and documentation for leadership review.
• Maintain organized records and archives for historical tracking and lessons learned.
• Provide administrative support to the branch as needed.

Benefits

• Competitive pay.
• $1 for $1 match on 401(k), capped at 10% of Pay.
• Medical, Paid Time Off and Holiday, Disability, Life Insurance, and other additional personal and professional benefits are available after 90 days of employment.
• Barnhart CARES
• o The CARES program is the means by which we seek to care for our employees and for the communities in which we work. To support our employees, we offer free resources, both online and in-person, including some resources available to members of their families. These resources support and guide our team members as they pursue emotionally, financially, and spiritually healthy lives.
• PURPOSE – Barnhart is built on a strong foundation of serving others. The fruit of our labor is used to grow the company, care for our employees, and serve those in our communities and around the world.
• MINDS OVER MATTER – Barnhart has built a nationwide reputation for solving problems. We specialize in the lifting, heavy-rigging, and heavy transport of major components used in American industry.
• NETWORK – Barnhart has built teams that form one of our industry’s strongest networks of talent and resources with over 60 branch locations across the U.S. working together to serve our customers. This growing network offers our team members constant opportunity for career growth and professional development.
• CULTURE – Barnhart has a strong team culture -- the “One TEAM.” We are looking for smart, hard-working people who strive for excellence in their work and appreciate collaboration. Join a team that values Safety, Servant Leadership, Quality Service, Innovation, Continuous Improvement, Fairness, and Profit with a Purpose.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed