Project Support (Temporary)

Kauffman Foundation•Headquarters, KY

9d•Onsite

About The Position

At the Ewing Marion Kauffman Foundation, we first listen to the communities we serve, tap into our learnings and relationships, and bring everyone together to build and support programs that improve education, boost entrepreneurship, and help Kansas City thrive. Project Support (Temporary) The Ewing Marion Kauffman Foundation is a private, nonpartisan foundation that provides access to opportunities that help people achieve financial stability, upward mobility, and economic prosperity – regardless of race, gender, or geography. The Foundation uses its grantmaking, research, programs, affiliates, and initiatives to support the start and growth of new businesses, a more prepared workforce, and stronger communities. Our work is grounded in the principles of racial equity, diversity, and inclusion and is consistent with the aspirations of our founder, Ewing Marion Kauffman. Based in Kansas City, Missouri, the Kauffman Foundation is one of the largest foundations in the United States with an asset base of approximately $3 billion. While striving to have national impact and global reach, the Foundation is deeply committed to Kansas City, as evidenced by work on initiatives that reach into neighborhoods and enrich the community and quality of life in the region. For more information about the Foundation, please visit the website at www.kauffman.org. RESPONSIBILITIES The Project Support (Temporary) role provides essential coordination and logistical support to the FastTrac and 1 Million Cups (1MC) teams in preparation for and execution of the 2026 FastTrac + 1MC Summit. This position plays a vital role in managing event logistics, coordinating with vendors and partners, and ensuring smooth execution of key program and operational activities. Working closely with the Operations Analyst and program teams, this role helps deliver an engaging, well-organized, and impactful Summit experience for all participants. Specific Responsibilities Include:

Requirements

Candidates for this position must be highly motivated, capable of self-direction, and able to work collaboratively in a team.
Candidates must exhibit a keen sense of responsibility and enjoy working with multiple demands, shifting priorities, and constant change.
Is highly organized and detail-oriented, with the ability to manage multiple priorities under tight deadlines.
Possesses strong interpersonal and communication skills, with a professional and customer-focused demeanor.
Demonstrated ability to work collaboratively and effectively with internal teams, vendors, and partners.
Is proactive, adaptable, and resourceful, with the ability to anticipate needs and take initiative.
Skilled in using technology platforms and digital tools for tracking, communication, and reporting.
Dependable, positive, and solutions-oriented with a strong commitment to excellence.
Able to maintain composure and professionalism in a fast-paced, high-energy event environment.
Possesses computer literacy skills, including proficiency with Microsoft tools, Box, Slack, project management tools, and event registration systems.
Associate’s or Bachelor’s degree preferred, or an equivalent combination of education and/or experience demonstrating competencies in event coordination, project management, or operations support.
At least 2 years of experience in event coordination, project administration, or operations support.

Nice To Haves

Experience supporting large-scale conferences, summits, or multi-day events preferred.

Responsibilities

Track completion of assigned Summit tasks and update project trackers and dashboards as directed by the Operations Analyst.
Monitor vendor contracts, deposits, and deadlines to ensure timely and accurate execution.
Work with the Operations Analyst and Strategic Communications team to support vendor communication by sending reminders, following up on deliverables, and responding to basic inquiries.
Work with Strategic Communications team to assist in the production of event materials such as signage, name badges, programs, and participant giveaways.
Track and report registration data in real time, including attendance, hotel bookings, dietary needs, and accessibility accommodations.
Support the identification and coordination of the off-site evening reception location, including logistics and vendor engagement.
Assist in the design and coordination of event activities that promote engagement, networking, and learning among attendees.
Coordinate packing, labeling, and shipment of Summit materials and supplies.
Work with the Operations Analyst to coordinate agenda curation and drafting, ensuring alignment with event goals, session objectives, and speaker flow.
Assist in drafting a detailed run of show that outlines timing, logistics, transitions, and key moments throughout the Summit.
Prepare monthly progress reports in partnership with the Operations Analyst to keep key stakeholders, including the Executive Director, updated on Summit planning milestones, challenges, and next steps.
Manage on-site registration and check-in, ensuring a smooth, welcoming experience for all attendees.
Monitor event flow and assist in resolving minor logistical or technical issues in real time.
Support speakers, facilitators, and VIP guests with logistics, including timing, transportation, and hospitality needs.
Provide on-the-ground support for all event activities, including receptions, workshops, and networking sessions.
Respond promptly to last-minute requests and assist the Operations Manager in maintaining event readiness throughout the Summit.
Document key issues, resolutions, and lessons learned to inform planning for future events.
Oversee packing, shipping, and return of rented or borrowed equipment and materials.
Support the collection and analysis of post-event surveys and feedback summaries to assess impact and identify opportunities for improvement.