Project Support Professional

Pfizer • Rocky Mount, NC

4d • Onsite

About The Position

Why Patients Need You The Project Support Professional role will support all phases of assigned capital projects and systems at the Pfizer Rocky Mount, NC site. This will include preparing change controls, project approval routing, purchase orders, bid events, contractor training, project closure, forecasting, and financial accounting. Your role will manage the support aspects of ongoing engineering projects and serve as a conduit between engineering and support teams. In your role, you will review the status of projects and budgets and prepare status reports. You will assess capital portfolio status and develop resolutions to meet productivity, quality and client-satisfaction goals and objectives. What You Will Achieve Capital Project Authorizations Assist with the development and routing of electronic capital funding requests (CPA’s). Facilitate requests for release of Contingency funding and Project Change Notices. Ensure project requests are correctly routed and prioritized. Procurement Initiate capital purchase orders, change orders, and closures. Expedite PO’s and purchases as required. Initiate work orders for assigned projects. Complete Bid Exception requests. Work closely with all suppliers, vendors, and Procurement on all capital purchases. Expedite purchases and bid events as required. Initiate and maintain vendor qualification documentation. Maintain purchase order tracking logs and issue accrual guidance as needed. Provide follow-up with suppliers to ensure timely deliveries and address any possible delays that may impact project schedule. Resolve all PO discrepancies, between financial systems and with other enabling groups including GFSS, finance, procurement, and EAMS. Work with suppliers to ensure timely submittal and approval of invoices and milestone payments to meet cash flow objectives including monthly accruals. Resolve all invoicing discrepancies and payment issues. Change Control Author and assign actions to all support groups on assigned projects. Track impact assessments and action items to ensure project stays on schedule. Ensure qualification documentation and activities are completed appropriately. Project Reports Maintain cost spreadsheets on assigned projects. Assist Project team in an accurate assessment of a project’s status and spending forecasts, project fund dates, project closure dates, and other critical project information in CPM database. Ensure alignment between SAP project accounting and our capital portfolio manager database. Support and manage cost controls for the broader team including area, driver, project manager, and other key site forecasts. Support, develop, and create spreadsheets and presentations to support periodic reporting and repetitive meetings. Ensure complete, accurate and timely reporting of a project’s status and any issues to the appropriate levels in the department. Develop meeting agendas and presentations to support Engineering leadership. Finance Functions Facilitate project closure for capital projects. This includes PO/Invoice reconciliations, drawing reconciliation, Cost accounts balanced, creation of asset capitalization form, GCR reconciliation, NOEM preparation, asset creation, preventive maintenance and calibration task creation, and spare parts setups. Asset under construction (AUC) aging review and capitalization. Support corporate procedures on capital and expense guidelines, corporate procurement guidelines, bid exceptions and other project management guidelines and practices. Maintain Pfizer confidentiality on bids, finances, and all other information. Understand and facilitate taxation or no taxation on purchases per guidelines. Engineering Business Process Systems Administer Project Engineering’s TEAMS sites Maintain all forms for Project Engineering. Manage Contractor Training and Get Access system for all projects. Support, execute, and handle routing processes for CPA’s, Project Initiation Forms, Project Engineer assignments, Single Purchase Capital Requests (SPCR’s), Project Change Notices, NOEM’s, Manage CAD drawing system, update drawings and create drawings as needed.

Requirements

• Applicant must have a bachelor's degree with 0+ years of experience; OR an associate's degree with 4 years of experience; OR a high school diploma (or equivalent) and 6 years of relevant experience
• Ability to track performance against approved plans
• Excellent oral and written communication skills, including the ability to deliver presentations
• Proficiency in user-level computer knowledge for completing documentation and tools such as Excel, Word, Outlook, Teams, and Project management tools
• Basic understanding of Current Good Manufacturing Practices and facility/equipment change control requirements
• Ability to adapt to changing priorities and work effectively under pressure
• Strong interpersonal & communications skills and the ability to build relationships across the organization
• Ability to write general correspondence, technical reports, perform mathematical calculations, data analysis, problem solving.
• Requires good written, oral communication and presentation skills.
• Requires good planning, organizing, time management and team participation skills

Nice To Haves

• Technical certifications or degree.
• Experience with project cost control management and forecasting.
• Background in manufacturing, automation, and utility support systems.

Responsibilities

• Assist with the development and routing of electronic capital funding requests (CPA’s).
• Facilitate requests for release of Contingency funding and Project Change Notices.
• Ensure project requests are correctly routed and prioritized.
• Initiate capital purchase orders, change orders, and closures.
• Expedite PO’s and purchases as required.
• Initiate work orders for assigned projects.
• Complete Bid Exception requests.
• Work closely with all suppliers, vendors, and Procurement on all capital purchases.
• Expedite purchases and bid events as required.
• Initiate and maintain vendor qualification documentation.
• Maintain purchase order tracking logs and issue accrual guidance as needed.
• Provide follow-up with suppliers to ensure timely deliveries and address any possible delays that may impact project schedule.
• Resolve all PO discrepancies, between financial systems and with other enabling groups including GFSS, finance, procurement, and EAMS.
• Work with suppliers to ensure timely submittal and approval of invoices and milestone payments to meet cash flow objectives including monthly accruals.
• Resolve all invoicing discrepancies and payment issues.
• Author and assign actions to all support groups on assigned projects.
• Track impact assessments and action items to ensure project stays on schedule.
• Ensure qualification documentation and activities are completed appropriately.
• Maintain cost spreadsheets on assigned projects.
• Assist Project team in an accurate assessment of a project’s status and spending forecasts, project fund dates, project closure dates, and other critical project information in CPM database.
• Ensure alignment between SAP project accounting and our capital portfolio manager database.
• Support and manage cost controls for the broader team including area, driver, project manager, and other key site forecasts.
• Support, develop, and create spreadsheets and presentations to support periodic reporting and repetitive meetings.
• Ensure complete, accurate and timely reporting of a project’s status and any issues to the appropriate levels in the department.
• Develop meeting agendas and presentations to support Engineering leadership.
• Facilitate project closure for capital projects.
• This includes PO/Invoice reconciliations, drawing reconciliation, Cost accounts balanced, creation of asset capitalization form, GCR reconciliation, NOEM preparation, asset creation, preventive maintenance and calibration task creation, and spare parts setups.
• Asset under construction (AUC) aging review and capitalization.
• Support corporate procedures on capital and expense guidelines, corporate procurement guidelines, bid exceptions and other project management guidelines and practices.
• Maintain Pfizer confidentiality on bids, finances, and all other information.
• Understand and facilitate taxation or no taxation on purchases per guidelines.
• Administer Project Engineering’s TEAMS sites
• Maintain all forms for Project Engineering.
• Manage Contractor Training and Get Access system for all projects.
• Support, execute, and handle routing processes for CPA’s, Project Initiation Forms, Project Engineer assignments, Single Purchase Capital Requests (SPCR’s), Project Change Notices, NOEM’s, Manage CAD drawing system, update drawings and create drawings as needed.

Benefits

• In addition, this position is eligible for participation in Pfizer’s Global Performance Plan with a bonus target of 7.5% of the base salary.
• We offer comprehensive and generous benefits and programs to help our colleagues lead healthy lives and to support each of life’s moments.
• Benefits offered include a 401(k) plan with Pfizer Matching Contributions and an additional Pfizer Retirement Savings Contribution, paid vacation, holiday and personal days, paid caregiver/parental and medical leave, and health benefits to include medical, prescription drug, dental and vision coverage.
• Relocation assistance may be available based on business needs and/or eligibility.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Number of Employees: 5,001-10,000 employees