Project Support Coordinator

College of Charleston•Charleston, SC

34d•Onsite

About The Position

The Project Support Coordinator position assists the Architecture and Engineering project management team in fulfilling the mission of Facilities Management in creating and enhancing learning and living environments that promote student success and research excellence. Under the supervision of the director of Architecture and Engineering, this position works with the A/E team on all administrative, contractual and coordination aspects of project management for construction and renovation projects. This position assists with the planning, coordinating, and oversite of projects by preparing and processing documents, tracking document life cycle, and archiving project documents. This position provides logistical support for projects. Incumbent must be able to understand and interpret University policies/ standards and procedures as well as the Office of the State Engineer's standards and procedures and SC procurement code.

Requirements

Associates degree, OR, any equivalent combination of experience, training and/or education from which comparable knowledge, skills, and abilities have been achieved.
Excellent written and verbal communication skills are required.
Excellent computer skills are required including proficiency in Microsoft Office, Excel and the ability to become proficient in AiM and other project management software.
Applicant must have experience with customer service.
Knowledge of construction practices is required.
Demonstrated skills in preparing business correspondence, reports and documentation is also required.
Must have excellent written and verbal communication skills.
Excellent phone and customer service skills are required.
The ability to integrate, interpret, and communicate information from diverse sources to address complex issues is required.
Must have strong interpersonal, organizational and motivation skills.
Skill in organizing resources and setting priorities is required.
Must have the ability to establish and maintain effective working relationships with a variety of individuals throughout a diverse campus community while maintaining a professional demeanor at all times.
Must be capable of initiating, coordinating and completing multiple projects and complex administrative tasks simultaneously, with minimal supervision, while ensuring deadlines are met.
Must have the ability to take initiative in assessing and resolving problems and anticipating future needs.
Must have excellent attention to detail and strong analytical, research, and problem-solving capabilities.
Ability to analyze and interpret data is essential.
Must be a self-starter that can be flexible and adjust to changing priorities and direction at short notice.
Must be skilled with databases, spreadsheets, PC/Mac and Microsoft Suite (Outlook, Word, Excel, and PowerPoint).
All employees at the College are expected to perform their jobs in a safe manner in accordance with best safety practices as prescribed by their department, the Office of Environmental Health and Safety, and the Occupational Health and Safety Administration training as provided by Facilities Management at the College of Charleston.
Must be physically able to carry out duties as described to include bending, reaching, stooping, traversing stairs, and walking to and from the campus to perform administrative duties.
Must be able to lift packages and equipment weighing up to 30 lbs.
Must be able to work the hours of 7:30am - 4:00pm M-F.
May be required to be on campus prior to and immediately following all emergencies such as hurricanes, floods, snow/ice storms etc.

Nice To Haves

Knowledge of construction processes and documentation is preferred.
Experience with AIA construction contacts, OSE documents and insurance documentation is desired.
Preference will be given to applicants with experience working with South Carolina Office of the State Engineer and SC state procurement code.
Preference will be given to applicants with experience with AiM project software.
Candidates with an equivalent combination of experience and/or education are encouraged to apply.
Experience with Adobe is strongly preferred.
Experience with eProcure and AiM Work Order Management software and AiM Project software is preferred.
Experience with OSE requirements and SC state procurement code is preferred.