Project Coordinator - (Administrative Support)

Partner Engineering and Science • Phoenix, AZ

11d • $20

About The Position

PARTNER offers full-service engineering, environmental, and energy consulting, and due diligence services throughout the Americas, Europe, and around the globe. As a leading firm in the Commercial Real Estate (CRE) industry, we have 1400+ employees in more than 40 offices. We want to be the best home for talented professionals in our field! We know that if we hire the best and the brightest, the clients will come, and we will continue to build our company. Our internally focused mission has led to Partner being recognized on ENR’s Top 500 Design Firms List, Inc. 5000’s Fastest-Growing Private Companies in America, and Zweig’s Best Firms to Work For. Our entrepreneurial environment is one where each person can have an impact. Check out this role and join our team of talented people! SUMMARY Partner is seeking a full-time Project Coordinator. Our Project Coordinators are placed on a Team to provide administrative and project support to a group of Relationship Managers, Directors, and Project Managers. Daily tasks include, but are not limited to the following:

Requirements

• Editing, combining, and reformatting PDFs
• Exceptional attention to detail and ability to spot inconsistencies in documents
• Highly tech-savvy with the ability to learn and navigate multiple systems efficiently
• Excellent organizational and time management skills with the ability to prioritize tasks in a fast-paced, high-volume environment
• Navigate File Explorer
• Strong written and verbal communication skills
• Ability to work both independently and collaboratively with a remote or in-office team
• High school diploma or equivalent required; associate’s or bachelor’s degree preferred
• Minimum 2 years of experience in an administrative, document production, or coordination role
• Proven experience handling large volumes of electronic documents and maintaining file organization standards
• Must be able to read, write, speak, and comprehend English
• Must be able to communicate clearly in person and over the telephone
• Visual acuity adequate to perform job duties, including reading printed and digital documents
• Requires frequent sitting, standing, walking, reaching, and repetitive computer work throughout the day

Nice To Haves

• Construction, engineering, or professional services industry experience a plus

Responsibilities

• Modify, reformat, and prepare reports and other documents using Microsoft Office Suite
• Perform data entry and manage large volumes of information with accuracy and speed
• Copy, paste, and organize content across multiple document templates and formats to ensure consistency
• Review reports for accuracy in addresses, project numbers, dates, and formatting before submission
• Rename, organize, and maintain digital files on the company server and shared platforms (FTP, SharePoint, etc.)
• Support the project team by coordinating administrative tasks and ensuring timely communication
• Work closely with Partner Associates to prepare engagement letters, templates, and supporting documentation
• Handle a high volume of communication via email while maintaining accuracy and professionalism
• Ability to work overtime, including weekends, as needed in peak workload periods

Benefits

• Competitive benefits package including health insurance, dental insurance, vision insurance, vacation and sick time, and a 401(k) plan with a company match.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED