Project Support Administrator

United Integrated Services (USA) Corp.•Phoenix, AZ

20d•Onsite

About The Position

The Project Support Coordinator position involves assisting F21 project managerial and project team’s daily tasks and procedures. You will coordinate with corporate office staff and construction site teams to maintain accurate written records regarding schedules, invoices, daily construction logs, etc. The position will involve planning, coordinating and assisting with the day-to-day operations of UIS field teams and site office needs. This is a full-time onsite position located in North Phoenix, AZ (85027).

Requirements

High School diploma or GED, required. Bachelor’s degree in construction management or business Admin, or a related field preferred.
2+ years of internship or work experience combined, in construction environment preferred.
Ability to perform administrative tasks in a supporting role.
Strong knowledge in Microsoft suite (Word, Excel, PPT, Power BI, etc.).
Ability to work in a construction site environment (trailer office).
Ability to develop and maintain successful relationships with all levels of employees, clients, and subcontractors.
Must have good problem-solving skills and be willing to learn.
Excellent organizational and time management skills.
Ability to act with integrity, professionalism, and confidentiality.
Ability to effectively prioritize responsibilities depending on project needs.
Produce high-quality results working independently or within a team.
High level of attention to detail, and highly organized.
Excellent interpersonal, negotiation, and conflict resolution skills.
Must be able to work under pressure and meet deadlines while maintaining a professional attitude.
Excellent verbal, written, and interpersonal communication skills in English, required.
Ability to effectively present information and respond to questions from groups of managers and employees.
Must have and maintain a valid Arizona driver’s license.
May be required to travel to other sites within Arizona to perform certain work functions.
Please note that this position is not eligible for sponsorship. Only candidates with valid, current work authorization to legally work in United States will be considered.
This position requires the ability to lift and carry up to 50 lbs for transporting documents, equipment, and other materials as needed.
The role involves extended periods standing, walking and/or of sitting while working at a computer.
Frequent movement between the construction trailer and various areas of the construction site is necessary.

Nice To Haves

Start-up experience.
Verbal communication skills in Mandarin or Spanish.
Mandarin verbal communication skills are strongly preferred.

Responsibilities

Assist F21 Project leaders in maintaining records of job changes, including change orders, purchase orders, and work scheduling.
Assist in the review of documentation and contracts to ensure compliance.
Assist the leaders with the invoice, payment control and all administrative related tasks. Review financial data to oversee costs, profits, and expenses.
Manage overall project documentation and records. Create and update records ensuring accuracy and validity of information.
Organize office and assist associates in ways that optimize procedures.
Sort and distribute communications in a timely manner.
Schedule and plan meetings and appointments, create a master schedule for all team members. Arrange meetings, take or distribute minutes of meetings, help prepare Excel, Word, PowerPoint presentations.
Resolve office/field related issues, such as supplies, updating employee lists and contact lists, seating arrangements, field staff coordination etc.
Coordinate with other departments to ensure compliance with established policies and assist with filed coordination of material needs.
Create flow charts or other types of presentations to assist team members.
Communicate and maintain trusting relationships with subcontractors, vendors, team members, and other external stakeholders.
Manage the filing system, record information as needed, update required forms and paperwork.
Maintain daily log of job site occurrences and document incidents that occur at the filed level.
Assist project team with safety compliance within the job site and attend all required safety meetings.
Ensure UIS quality standards are upheld and document and assist with training of filed staff for compliance.
Able to work in a team environment.
Assist in the maintenance of a clean job site, take direction well, detail oriented.
Perform all other responsibilities as assigned.
Assist filed operations with daily planning, document review and field staff coordination.