Project Support Administrator

Corp.•Phoenix, AZ

1d•Onsite

About The Position

United Integrated Services (USA) is seeking a Project Support Administrator to join our team! In this role, you will be responsible for assisting F21 project managers and project team’s daily tasks and procedures. You will coordinate with corporate office staff and construction site teams to maintain accurate written records regarding schedules, invoices, daily construction logs, etc. You will also assist in scheduling meetings and creating meeting materials in preparation. This is a full-time onsite position located in North Phoenix, AZ (85027).

Requirements

High School diploma or GED, required.
2+ years of internship or work experience combined, in construction environment preferred.
Ability to perform administrative tasks in a supporting role.
Strong knowledge in Microsoft suite (Word, Excel, PPT, Power BI, etc.).
Ability to work in a construction site environment (trailer office).
Ability to develop and maintain successful relationships with all levels of employees, clients, and subcontractors.
Must have good problem-solving skills and be willing to learn.
Excellent organizational and time management skills.
Ability to act with integrity, professionalism, and confidentiality.
Ability to effectively prioritize responsibilities depending on project needs.
Produce high-quality results working independently or within a team.
High level of attention to detail, and highly organized.
Excellent interpersonal, negotiation, and conflict resolution skills.
Must be able to work under pressure and meet deadlines while maintaining a professional attitude.
Excellent verbal and written communication skills in English.
Must have and maintain a valid Arizona driver’s license.
May be required to travel to other sites within Arizona to perform certain work functions.
Please note that this position is not eligible for sponsorship. Only candidates with valid, current work authorization to legally work in United States will be considered.
This position requires the ability to lift and carry up to 50 lbs for transporting documents, equipment, and other materials as needed.
The role involves extended periods standing, walking and/or of sitting while working at a computer.
Frequent movement between the construction trailer and various areas of the construction site is necessary.
Even though the exposure of hazardous work conditions would be minimal, the employee may be required to visit the work area of the jobsite and thus be exposed to some typical work hazards that may be present on a construction site, such as dust, moving machineries, weather, caustic chemicals, noise etc.

Nice To Haves

Bachelor’s degree in construction management or business Admin, or a related field preferred.
Mandarin verbal communication skills are strongly preferred.
Start-up experience.
Verbal communication skills in Mandarin or Spanish.

Responsibilities

Assist F21 Project leaders in maintaining records of job changes, including change orders, purchase orders, and work scheduling.
Review documentation and manage contracts to ensure compliance.
Assist the leaders with the invoice, payment control and all administrative related tasks.
Review financial data to oversee costs, profits, and expenses.
Manage overall project documentation and records.
Create and update records ensuring accuracy and validity of information.
Organize office and assist associates in ways that optimize procedures.
Sort and distribute communications in a timely manner.
Schedule and plan meetings and appointments, create a master schedule for all team members.
Arrange meetings, take or distribute minutes of meetings, help prepare Excel, Word, PowerPoint presentations.
Resolve office-related issues, such as supplies, updating employee lists and contact list, seating arrangements, etc.
Coordinate with other departments to ensure compliance with established policies.
Create flow charts or other types of presentations to assist team members.
Communicate and maintain trusting relationships with subcontractors, vendors, team members, and other external stakeholders.
Manage the filing system, record information as needed, update required forms and paperwork.
Maintain daily log of job site occurrences.
Assist project team with safety compliance within the job site.
Ensure the level of quality is being complied with.
Able to work in a team environment.
Assist in the maintenance of a clean job site, take direction well, detail oriented.
Other responsibilities as assigned.