Executive Project Support Administrator
About The Position
We are seeking a highly organized Project Administrator / Executive Project Coordinator to support executive-level initiatives through strong project coordination, administrative oversight, and cross-functional collaboration. This role partners closely with Business Unit Heads and senior leaders to support planning, tracking, communication, and delivery of high-visibility projects, while also managing critical executive administrative functions. This is an ideal opportunity for candidates with experience as a Project Coordinator, PMO Administrator, or senior Executive Assistant who want deeper exposure to structured project environments and executive-level initiatives. US Citizenship or Green Card required, must be local to Sacrmento
Requirements
- Ability to manage multiple concurrent projects and priorities with attention to detail and deadlines
- Strong organizational, analytical, and project coordination skills
- Experience supporting executive-level stakeholders with professionalism and discretion
- Ability to analyze information, identify issues, and apply critical thinking and structured problem-solving
- Strong written and verbal communication skills, including experience preparing executive-level materials
- Ability to work independently with minimal direction in a fast-paced environment
- Proficiency with Microsoft Office Suite (Excel, Word, PowerPoint, Outlook); experience with project tracking tools is a plus
- Demonstrated ability to improve processes and implement efficiencies
- High degree of discretion when handling confidential and sensitive information
- Positive, proactive mindset with a strong sense of ownership and accountability
- Associate's degree or equivalent work experience required
- 3+ years of experience supporting an Executive or Business Unit Head
- Demonstrated experience providing project coordination or project administrative support
- Experience interacting confidently and professionally with senior leaders and executives
- Advanced proficiency in Microsoft Office products
Nice To Haves
- Bachelor's degree preferred
- Proficiency with Microsoft Office Suite (Excel, Word, PowerPoint, Outlook); experience with project tracking tools is a plus
Responsibilities
- Provide project coordination and administrative support for executive-level initiatives, including planning assistance, scheduling, deliverable tracking, and status reporting
- Support activities across the project lifecycle, including initiation, planning, execution support, monitoring, and close-out documentation
- Prepare and maintain project artifacts, including agendas, action logs, timelines, presentations, trackers, and executive-ready materials
- Partner closely with Business Unit Heads and senior leadership to coordinate priorities, deadlines, and project communications
- Collect, analyze, and synthesize data to support decision-making, issue resolution, and executive briefings
- Track project milestones, dependencies, risks, and issues; escalate concerns proactively as needed
- Serve as a central point of contact for assigned projects, ensuring clear and timely communication with stakeholders
- Develop, document, and improve project workflows, templates, and standard operating procedures (SOPs)
- Act as the primary quality assurance (QA) contact for standard project deliverables to ensure accuracy, completeness, and consistency
- Coordinate meetings, prepare materials, capture action items, and track follow-through
- Manage executive calendars, schedules, and logistics in alignment with project timelines and critical milestones
- Arrange complex travel and submit expense reports related to executive and project activities
- Collaborate with internal teams to support meeting coordination, data requests, and reporting needs
Benefits
- Paid sick leave based on state regulations after 90 days of employment
- Medical, dental, and vision coverage after a waiting period (60% paid by Fortuna)
- Free TeleMedicine and Mental Health support for all employees and their families
- Additional voluntary benefits: Group Life Insurance, Accidental Insurance, Critical Care, Short-Term Disability
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
Associate degree
