Project Specialist – Marketing Events

Brunswick Boat Group • Tulsa, OK

2d

About The Position

As part of the talented marketing team, the Project Specialist – Marketing Events will serve as a key liaison between internal teams, external partners, and vendors to ensure successful execution of events from initial booking through post-event follow-up. This role manages key event deliverables such as calendars, timelines, vendor coordination, and internal deliverables. All while maintaining clear communication and documentation throughout the process. The specialist also plays a key role in financial tracking and operational efficiency, including processing purchase orders, managing expenses, and collaborating with leadership to ensure accurate reporting. By creating alignment across departments and ensuring timely delivery of all components, the Project Specialist will help create impactful events that elevate brand presence and deliver measurable results. At Brunswick, we have passion for our work and a distinct ability to deliver.

Requirements

• A bachelor’s degree in marketing, business, or a related field is required.
• Previous experience in project management and/or marketing, especially with tradeshows or events
• Managing all project timeliness and providing solutions when unexpected delays and challenges arise.
• Timely responsiveness to requests, and ability to effectively manage multiple assignments and project details against tight timelines.
• Exceptional organizational skills and attention to detail.
• Ability to remain calm, professional, and solution-oriented under pressure.
• Excellent written and verbal communication skills; able to communicate effectively with clients, vendors, and colleagues at all levels.
• Able to work independently and manage time efficiently.

Nice To Haves

• Experience professionally or personally with fishing and/or boating
• Exhibit Force, tradeshow platforms, and other event software.

Responsibilities

• Serves as a main point of contact for internal and external clients on events, providing clear communication from booking through planning and event execution.
• Submit trade show documents including insurance documents, floor plans, request forms for: rigging, internet, electrical, cleaning, material handling, show hall labor, and other deliverables.
• Track show document deadlines and remain on schedule to maximize advance deadlines and meet show-specific document and submission requirements.
• Meet all payment schedules, creating and receiving all purchase orders, processing and tracking all expenses for each event along with payments for the Exhibit department.
• Work with leadership and finance business partners to properly assign accrued expenses to the appropriate accounts.
• Process and reconciliation of monthly purchase card expenses for department credit card.
• Establishes processes for our event planning, asset inventory, and other deliverables that streamline and optimize our operations, including using software such as ExhibtForce.
• Create and maintain accurate event calendars and documentation to ensure clear alignment across departments.
• Provides support for event staff as needed, including participating at events, supporting warehouse staff, and other deliverables that may be required.
• Manages post-event follow-up , working with marketing leadership on budget timing, tracking show assets Coordinating with Event Lead any attendee resources such as hotels, annual clothing, giveaways, and other show tasks.

Benefits

• This position is eligible to participate in Brunswick's comprehensive and high-quality benefits offerings, including medical, dental, vision, paid vacation, 401k (up to 4% match), Health Savings Account (with company contribution), well-being program, product purchase discounts and much more.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 5,001-10,000 employees