Project Specialist, Marketing Communications

Masimo•Irvine, CA

5d•$75,000 - $90,000•Onsite

About The Position

The Project Specialist is a critical role within the Marcom group and is responsible for the tactical execution of all Marcom projects. The Project Specialist’s primary responsibility is to shepherd a myriad of projects—ranging from simple to extremely complex—through each stage of development, from ideation to deployment, in a fast-moving, demanding environment. As the operational linchpin of the Marcom team, the Project Specialist ensures projects move efficiently and effectively. Success in this role requires exceptional project management skills, a keen attention to detail, and the ability to build strong cross-functional relationships while proactively managing multiple, competing deadlines.

Requirements

Two to three years of experience in project management, or a related function at an agency or internal marketing department
Previous exposure to document control systems/ regulatory-controlled environment.
Possess a robust attention to detail (will be tested)
Ability to balance multiple concurrent projects with quick turn-around; adaptable to change
Self-starter who is assertive, enthusiastic, and highly motivated
Excellent organizational, communication, and decision-making skills
Ability to keep projects on schedule with strong follow-through
Ability to work well within a team environment and independently
Proficient in Microsoft Office Suite products: Microsoft Word, Excel, PowerPoint, SharePoint
Experience in effective collaboration with internal functional areas
Strong interpersonal and communications skills, with the ability to effectively deal with all levels of internal and external clients
Able to exercise discretion and keep strictest levels of confidentiality
Ability to work effectively with many people across a broad range of cultural backgrounds, ages and with multi-disciplinary teams
Open to a variety of responsibilities to suit the business need
Must maintain regular and acceptable attendance at such level as is determined at the company’s sole discretion
Must be available and willing to occasionally work extended hours as needed (during crunch times) per day or per week, including weekends and holidays, in order to meet business needs
High School Diploma or GED is required.
Bachelor’s degree preferred or equivalent experience

Nice To Haves

Hands on experience with any major project management tool
Experience with Photoshop, InDesign and/or graphics handling a plus
Team-oriented and adaptable, with a passion for details, processes, and seeing complex projects through to completion
Prior experience working with Marketing, Regulatory, and Engineering teams
Prior experience working within a life sciences, diagnostics, pharma, healthcare, or med device/technology company
Prior experience with document control systems, such as Microsoft SharePoint and Oracle Agile PLM
Experience conducting market research, developing market intelligence reports, and disseminating findings into effective marketing programs

Responsibilities

Collaborate cross-functionally with Marketing, Creative, Regulatory and Legal teams to project manage and route promotional labeling materials (literature, presentations, product advertising, web pages, videos etc.) from ideation to deployment.
Organize, prioritize, and complete a variety of project management tasks daily with minimal supervision, including:
Facilitate the development of Marcom deliverables with relevant collaborators
Conduct project kick-off and status meetings (when necessary to move stalled projects)
Perform impact assessments to ascertain the full extent of revisions
Manage internal resource libraries
Manage website content and collateral, ensuring they are kept current
Request and oversee translated collateral
Ensure content is current by tracking and maintaining accuracy and working with various content owners
Track and notify stakeholders of expiring advertisements and other collateral
Communicate creative concepts / content-in-development to the creative team for production
Upload, steward, and manage approvals within the document control system (Agile)
Facilitate weekly approval meetings
Route documents in document control system, including associated quality system documentation.
Increase operational efficiency and contribute solutions for internal process improvements.
Open jobs with the creative services team and coordinate the flow of projects between the Marketing, Marcom and Creative teams.
Demonstrate a strong desire to learn about the company and its product line, and apply knowledge and judgment to marketing activities.
Interface with various departments for content vetting and clarification based on direction from the Brand Manager, Verticals, and Marcom Director.
Assist in maintaining inventory of tradeshow supplies, and coordinates the packing and shipping of exhibit materials to shows
Assist with media placements and deliverables.
Assist as needed to coordinate show schedules, task lists and deadlines for each national tradeshow assigned.
Perform other duties or special projects as assigned.