Project Specialist - Executive Operations

PFSbrands • Holts Summit, MO

19d

About The Position

The Project Specialist – Executive Operations plays an essential role in supporting the timely execution and delivery of projects across multiple business units and departments within the PFSbrands umbrella. Reporting directly to the Director of Executive Operations, you will assist in the coordination, tracking, and reporting of projects to ensure deadlines are met and deliverables are achieved. This role requires strong organizational skills, attention to detail, and the ability to effectively collaborate with cross-functional teams. Success in this position is marked by reliability, thoroughness, and the consistent delivery of quality work.

Requirements

• 1-3 years of relevant experience in project support or coordination, preferably in fast-paced, dynamic environments
• Proficiency in project management software, with strong preference for expertise in Smartsheet
• Associate's or Bachelor's degree preferred, or equivalent practical experience
• Strong organizational and multitasking skills with a high level of attention to detail
• Ability to remain composed and decisive under pressure, effectively managing multiple simultaneous projects
• Ability to effectively manage multiple tasks simultaneously in a timely manner
• Excellent verbal and written communication skills, capable of clearly conveying complex information to diverse audiences

Responsibilities

• Assist in defining project tasks and deliverables.
• Develop detailed task lists, timelines, and follow up on assigned tasks.
• Collaborate regularly with departments such as IT, Marketing, People Success, Operations, and Accounting to ensure effective communication and alignment on project tasks.
• Track project milestones and update performance metrics.
• Prepare and distribute regular status reports to stakeholders and senior leadership.
• Identify potential project issues and promptly escalate them to appropriate personnel for resolution.
• Maintain accurate and detailed records of project activities, decisions, and outcomes to ensure clarity and accountability.
• Provide clear, ongoing communication with stakeholders regarding project progress and updates.
• Perform all other duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree
• Number of Employees: 101-250 employees