Executive Project Specialist/Executive Assistant

Option Care Health•Bannockburn, IL

About The Position

Responsible for the management of projects assigned and executive support to multiple executives from planning through delivery and execution. Responsible for the scoping of approved projects, planning resources, and ensuring impact analysis on dependencies are clearly articulated. Drives and provides updates on Company-wide HR, Diversity and Communications initiatives in partnership with the leadership teams of assigned executives. This position will serve as the primary point of contact for internal and external constituencies on all matters pertaining to the executives offices assigned.

Requirements

High school diploma and 10 years of experience in administrative/project management and executive support
Must be both service-oriented and a behind-the-scenes leader; able to effectively manage multiple projects and tasks simultaneously
Must have excellent organizational skills and possess the ability to design, set up and manage internal processes and protocols; must manage collaboratively and thrive in a fast-paced, rapidly changing environment
Ability to exercise good judgment in a variety of situations
The flexibility and resiliency to work well under pressure, maintain confidentiality, and quickly adapt to rapidly changing needs and priorities
Strong written and verbal communication to various audiences (work group, team, company management, prospective acquisitions, external clients)
Ability to solve practical problems and deal with a variety of variables in cases where limited standardization exists
Experience using time management skills such as prioritizing/organizing and tracking details and deadlines of multiple projects with varying completion dates
Advanced Microsoft Office skills including Outlook, Word, Excel, PowerPoint, and SharePoint
Ability to gain full working knowledge of the company’s structure, key personnel and organizational policies and procedures

Nice To Haves

Associate’s Degree
Experience with supporting executive level officers

Responsibilities

Responsible for executive driven initiatives including management of agenda and content for related leadership calls, monthly/quarterly Town Halls and company-wide events involving executives leaders
Draft presentations for ELT meetings and Compensation Committee meetings and other materials directed by the supported executives
Oversees and prioritizes assigned projects tasks, timelines and project plans and communicates status to all affected stakeholders
Manages the DE&I Working group calendar, drives completion of projects and provides regular updates to key stakeholders.
Manages agenda and meetings for the DE&I Steering Committee
Manages all HR policies and HR handbook and ensures regular reviews, updates and communication
Completes a broad variety of tasks including managing an extremely active calendar; monitor, compose, and responding to correspondence; arranging agendas; managing scheduling and calendaring meetings
Researches, prioritizes, and follows up on incoming issues and concerns addressed to the executive, including those of a sensitive or confidential nature. Consults with the executive in determining appropriate course of action, referral, or response; communicates directly, and on behalf of the executive with senior leaders and board members, and others on matters related to the organization’s initiatives and activities
Provides an avenue for clear communication. Maintains credibility, trust and support between the office of the executive and the internal staff
Handles confidential and/or sensitive department information with discretion
Other duties as assigned