Project Manager, Executive Operations

Caliber Collision • Lewisville, TX

5d

About The Position

We’re seeking a highly organized, proactive Project Manager to support key initiatives within our executive leadership team. This individual will play a central role in coordinating priorities, driving alignment across cross-functional projects, and ensuring seamless execution of executive-level initiatives. The ideal candidate thrives in a fast-paced environment, has exceptional communication skills, and is comfortable managing multiple high-impact deliverables with limited oversight. This position requires a combination of project management discipline, executive judgment, and a strong ability to anticipate needs and connect the dots across teams.

Requirements

• Bachelor’s degree in Business Administration, Communications, or related field.
• 5+ years of experience in project coordination, operations, or executive-level support.
• Exceptional written and verbal communication skills.
• Strong organizational and prioritization capabilities with proven ability to manage competing demands.
• Proficiency in Microsoft Office Suite and project management tools (e.g., Smartsheet, Asana, or similar).
• High level of integrity, sound judgment, and professional presence.

Responsibilities

• Manage and coordinate executive-level projects, ensuring timely completion of action items, deliverables, and leadership reviews.
• Drive weekly operating rhythms, including preparing materials, follow-ups, and cross-functional updates for executive meetings.
• Serve as a central point of coordination across Finance, Operations, and Procurement to track progress against strategic priorities.
• Develop and maintain dashboards, summaries, and communications that enable leadership visibility into key initiatives.
• Support preparation of business reviews, presentations, and executive correspondence.
• Manage scheduling, project timelines, and interdependencies across multiple stakeholders.
• Anticipate information and resource needs, proactively resolving issues before they reach leadership.
• Handle confidential and time-sensitive information with discretion and professionalism.

Benefits

• Opportunity to partner closely with executive leaders and influence strategic initiatives.
• Dynamic, growth-oriented environment with visibility across the organization.
• Collaborative team culture that values initiative, accountability, and excellence.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager
• Number of Employees: 5,001-10,000 employees