Project Services Coordinator

Lochner•Dallas, TX

14h

About The Position

Founded in 1944, Lochner is a trusted infrastructure services provider for aviation, surface transportation and water clients who need high-quality, forward-looking solutions to complex challenges. Our vision is to become a Top 100 leader in the A/E industry, centered on an agile, engaged, and empowered workforce coming together to embrace the art of the possible and make a lasting difference in our world. Are you ready to join us on this journey? As a people-centric company, Lochner’s purpose is to empower our team to put their knowledge to work, enhancing communities across the US. To achieve this, we hire candidates of all experiences and skillsets because amazing things happen when people with diverse backgrounds come together to solve problems. We believe collaboration is more than a buzz word — it is a guiding principle in which every point of view is valued and heard and is the driving force in delivering our best work. At all levels of the organization, we foster an entrepreneurial spirit and culture of autonomy to advance our strategic vision and continually seek our next success story. Lochner – learn more about us Your Impact: Preparation of general correspondence (letters, memoranda, meeting minutes, bid tabs, cost estimates, notes, agendas, etc.) Supports engineering staff with contract document edits, project bidding process, grant applications Process documents to ensure completeness and accuracy including proofing documents for content, correct grammar and punctuation Prepares and organizes the reproduction of documents under instruction from staff, which may include researching and gathering information from various sources to assemble complex reports Make redlined changes to specifications Assist Engineers in creating addendums Make edits to library, master Eng. Design Reports and Final Report Templates Update all in house projects with FAA library changes Submit for advertisement, DBE Public Notice, Invitation for Bids and Legal Notices or Notices of Contractors Settlement Maintain Records, Electronic Filing system Assists all staff in all other duties and tasks that are assigned Coordinates tasks and provides professional administrative support to one or more project teams. Proficient knowledge of general office equipment, Microsoft Office Suite and Adobe Acrobat Must be able to prioritize workload independently Ability to use independent judgment to perform a wide variety of tasks in a professional manner

Requirements

Interpersonal and client relationship skills.
Ability to work with minimal supervision.
Utilize independent judgement.
Initiative to learn new skills and take on new tasks.
Proficiency in Microsoft Office Suite, and Adobe Acrobat and/or Bluebeam
Familiarity with email scheduling tools
Excellent time management skills and ability to multi-task and prioritize work.
Attention to detail and problem-solving skills.
Excellent written and verbal communication skills.
Strong organizational and planning skills.
A creative mind with an ability to suggest improvements and efficiencies
Minimum High School Diploma / 2 years of college preferred or greater but would consider equivalent experience within the AEC Industry

Nice To Haves

Knowledge and experience in Deltek Vision are preferred.

Responsibilities

Preparation of general correspondence (letters, memoranda, meeting minutes, bid tabs, cost estimates, notes, agendas, etc.)
Supports engineering staff with contract document edits, project bidding process, grant applications
Process documents to ensure completeness and accuracy including proofing documents for content, correct grammar and punctuation
Prepares and organizes the reproduction of documents under instruction from staff, which may include researching and gathering information from various sources to assemble complex reports
Make redlined changes to specifications
Assist Engineers in creating addendums
Make edits to library, master Eng. Design Reports and Final Report Templates
Update all in house projects with FAA library changes
Submit for advertisement, DBE Public Notice, Invitation for Bids and Legal Notices or Notices of Contractors Settlement
Maintain Records, Electronic Filing system
Assists all staff in all other duties and tasks that are assigned
Coordinates tasks and provides professional administrative support to one or more project teams.
Proficient knowledge of general office equipment, Microsoft Office Suite and Adobe Acrobat
Must be able to prioritize workload independently
Ability to use independent judgment to perform a wide variety of tasks in a professional manner