Project Records Manager/Administrative Assistant

Volkert•Staunton, VA

19d

About The Position

We are currently searching for an experienced Project Records Manager/Administrative Assistant to support our Mid Atlantic CEI Team on a large, VDOT design-bid-build project. It is a 6-year duration project widening Interstate 81 for 6 miles through the City of Harrisonburg, VA. To be considered for this position, applicants must have, at minimum, a high school diploma or equivalent. We are looking for someone that can assist the Project Records Manager with some of the following duties:

Requirements

High School diploma or equivalent with 3 - 5 years of administrative support experience, preferably in construction or engineering or a Bachelor s degree
Ability to pass a pre-employment drug screening to ensure a safe and productive work environment. Volkert adheres to federal guidelines, which may include testing for substances such as marijuana. Please note that federal regulations may differ from state-specific guidelines
Valid driver s license
A satisfactory motor vehicle report (MVR)

Nice To Haves

Preferred experience in the following: Federal and State Labor Regulations to including the Davis Bacon Act
VDOT procedures, bid items, plans and specifications
Construction related documentation including: general correspondence/files, monthly pay estimates, request for information logs, submittal logs, meeting minutes, equal employment opportunity records, daily inspection reports, daily diaries, project sketches, and material notebook
Note taking/capturing minutes of various construction related meetings , as well as document daily occurrences, meetings, and communications
Functional computer usage including familiarity with Microsoft office suite software and all construction management software systems used by the Department

Responsibilities

Maintain construction project records and document control under the direction of a Construction Manager and Responsible Charge Engineer
Sets up, process, and track construction related project documents utilizing VDOT s construction contract administration software (PlanGrid, AWP, and ProCore)
Generates or coordinates the develop of reports and project related correspondence
Attends and prepares minutes for various project meetings
Assists in project close-out
Monitors contractor compliance with state and federal requirements related To Equal Employment Opportunity and wages
Monitor and maintain issue log regarding Notices of Intent To file claims against VDOT and ensure that the records are complete, factual, and that a project timeline of each issue is included
Provides administrative support such as maintaining office supplies, scheduling, and organizing activities such as meetings, travel, conferences, and training activities
Compiles and submits expense reports as requested
Provides support by scanning, filing, copying, and data entry
Assumes other duties as directed by immediate supervisor
Works cooperatively with the team to achieve objectives
Develops and maintains constructive and cooperative working relationships with all employees and clients
Works with VP of Construction Staff to keep minutes and setup staff meetings
Maintain various excel tracking spreadsheets related to project financials and staffing