Project Operations Assistant

IT8•Pflugerville, TX

38d•Onsite

About The Position

Employment opportunity at IT8, your engineering partner. At IT8 we offer a high quality service to bring engineering projects to life. Our 20 years of experience in the automotive and logistics sectors make us the ideal partner to develop and implement strategic technical projects worldwide. Our team of experts - based in the United States, Mexico, Spain, Germany and India - provides professional service and tailor-made solutions with high-quality standards. The role focuses on administrative support, coordination, logistics, communication, and reporting, enabling Project Managers to execute projects efficiently within automotive and industrial environments. Fluency in Spanish is required, as the role involves daily communication with Spanish-speaking field personnel.

Requirements

Experience or current career path in the engineering field, preferably automotive or industrial.
Bilingual English/Spanish is required
2 years of experience in an administrative, project support, coordination, or engineering-adjacent role preferred.
Strong organizational and analytical skills with attention to detail.
Effective communication and customer-oriented mindset.
Proficiency in MS Office.
Team-oriented, flexible, and results-driven approach.
Valid authorization to work in the United States

Responsibilities

Maintain and update operational records.
Keep accurate and up-to-date records of daily operations, schedules, and meetings to ensure smooth workflow and effective communication.
Provide direct administrative and operational support to Project Managers, assisting with daily tasks, planning, documentation, and follow-ups.
coordinate the allocation and use of company vehicles, rental cars, and housing arrangements.
Incident resolution on-site.
Address and resolve any issues affecting professionals during the delivery of their services at client or project sites, ensuring minimal disruption.
Liaise with suppliers.
Communicate with various suppliers to confirm service availability and ensure services meet company standards and needs.
Invoice management and reporting.
Generate, monitor, and report invoices related to operations, maintaining accurate financial records and supporting budget control.
Coordinate travel arrangements for project personnel, including flights, accommodations, and rental vehicles.
Perform data entry and updates in company digital systems (ERP, SharePoint, internal applications).
Actively participate in the monitoring and continuous improvement activities of the system as well as the implementation of the requirements.
Other duties may apply.