Project Manager (Administrative Analyst/Specialist – Exempt III)

CSU Careers • San Diego, CA

2d • Onsite

About The Position

San Diego State University is seeking an experienced and collaborative Project Manager to oversee the planning, execution, and delivery of construction, renovation, and maintenance projects within Facilities Services. This role ensures projects are completed safely, on time, within budget, and in alignment with university policies and capital goals.

Requirements

• Entry to this classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs.
• Knowledge of programming, site planning, utility design, architectural design, interior design, space planning, project management, building codes and regulations governing.
• Highly effective interpersonal skills and an interest in managing complex programming, design, and construction projects in a university setting.
• Familiarity with scheduling software, construction project management software, Excel spreadsheets and word processing software.
• Proficient in working within a union-based environment.
• Extensive background in code compliance – Cal OSHA, NFPA 70/ 70E (NEC), NFPA 72 (Fire Alarm), NFPA 73 (Fire / Electrical Hazards)
• Work may include driving vehicles and other automotive equipment, operating various machines (computer and related complex software, iPad or other handheld devices, calculator, etc.), and lifting and transporting equipment, material and supplies up to 50 pounds (in excess of 50 pounds with assistance).
• Valid California Driver’s License or the ability to obtain one within 10 days of hire.

Nice To Haves

• Public Works construction is highly desirable.
• Possession of a professional license and have experience managing projects in a Higher Education environment preferred.
• CSU contracting methods for maintenance and construction skills preferred.
• Understanding of CSU, SUAM, and University-specific policies, procedures, and compliance requirements preferred.

Responsibilities

• Manage construction and renovation projects from planning to closeout, ensuring alignment with CSU, SUAM, and SDSU standards.
• Coordinate with contractors, consultants, and internal trades to maintain quality, schedule, safety, and budget compliance.
• Maintain project documentation, resolve issues, and review RFIs, submittals, and change orders.
• Serve as primary liaison for stakeholders, conduct site visits, and proactively mitigate risks and disruptions.
• Lead project teams and collaborate with campus clients, trades, and stakeholders to define scope, set objectives, and drive execution.
• Promote a team culture of accountability, inclusion, and professionalism through clear communication and proactive decision-making.
• Provide direction through project phases including design-build, workshops, and planning sessions.
• Monitor performance using KPIs and promote SDSU Facilities as a proactive service unit.
• Track budgets, analyze financial status, and ensure project costs align with approved limits.
• Collaborate on bid packages, RFPs, and contract evaluations; manage JOC documentation and contractor payments.
• Provide budget updates and recommendations to leadership; ensure contract compliance.
• Coordinate campus events and construction activity to minimize disruption.
• Serve as liaison to staff, faculty, and committees on project updates and issues.
• Support Emergency Planning and other initiatives to enhance campus safety and operations.

Benefits

• Generous Time Off : 15 paid holidays, vacation, and sick leave.
• Retirement : CalPERS pension plan with retiree healthcare, and reciprocal agreements with other California public retirement systems, including the UC.
• Health Coverage : Medical, dental, and vision options at low or no cost.
• Education Support : CSU tuition fee waiver for employees and eligible dependents.
• Optional Offerings : FlexCash, life and disability insurance, legal and pet plans.
• Campus & Community : Access to the library, campus events, employee groups, and volunteer and social activities.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 5,001-10,000 employees