College Facilities Specialist (Administrative Analyst/Specialist, Exempt I)

San Diego State University • San Diego, CA

19d • $5,274 - $7,684 • Onsite

About The Position

The College of Sciences is seeking a collaborative, solutions-oriented College Facilities Operations Analyst to serve as the primary college-side liaison for facilities planning, space utilization, and operational coordination across eight academic departments and a wide range of instructional and research laboratory environments. This position owns the intake, prioritization, and follow-through of College facilities needs, working in close partnership with central campus units to ensure spaces effectively support the College’s academic, research, and administrative mission

Requirements

• Facilities Planning & Space Management – Ability to assess, allocate, and optimize instructional, research, and office space in alignment with academic and research priorities.
• Project Coordination – Experience in planning, budgeting, and tracking renovation, construction, or maintenance projects, including scheduling and contractor/vendor coordination.
• Budget Development & Cost Analysis – Skilled in developing renovation/maintenance budgets, monitoring expenditures, and preparing financial reports to support decision-making.
• Laboratory Building Systems Knowledge – Familiarity with HVAC, electrical, plumbing, laboratory infrastructure, and other facility systems common in academic and research environments.
• Regulatory Compliance & Safety Oversight – Knowledge of OSHA, fire/life safety, ADA requirements, and Environmental Health & Safety standards specific to laboratories and science facilities.
• Data & Reporting Tools – Proficiency with facilities management systems, work order software, space utilization databases, and reporting dashboards.
• Procurement & Contract Oversight – Ability to work with university procurement systems, vendors, and contractors to ensure services are delivered on time, within scope, and in compliance with policies.
• Leadership & Team Supervision – Skilled in leading facilities staff, setting priorities, scheduling work, and ensuring a collaborative and service-oriented culture.
• Communication & Stakeholder Engagement – Strong interpersonal skills to effectively engage with faculty, staff, students, and external partners; ability to explain technical issues in clear terms.
• Problem-Solving & Crisis Management – Ability to address urgent facility issues, coordinate emergency responses, and implement practical solutions quickly.
• Entry to this classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs.

Nice To Haves

• University/College and/or public agency laboratory experience is highly desirable.
• Experience working with diverse groups (faculty, staff, students, administrators, contractors) and effectively communicating technical and project-related information is desirable.

Responsibilities

• Serve as the primary college-side point of contact for facilities-related needs (particularly laboratories) across all departments in the College of Sciences
• Own the intake, prioritization, coordination, and follow-through of facilities requests and improvement initiatives
• Coordinate with SDSU Facilities Services, Environmental Health & Safety, and Project Management to support facilities operations and projects
• Support space planning and utilization efforts for instructional, research, and office environments
• Track facilities-related projects, work orders, and budgets; communicate status and impacts to stakeholders
• Provide lead work direction to facilities support staff and support compliance with university policies and safety standards

Benefits

• Generous Time Off : 15 paid holidays, vacation, and sick leave.
• Retirement : CalPERS pension plan with retiree healthcare, and reciprocal agreements with other California public retirement systems, including the UC.
• Health Coverage : Medical, dental, and vision options at low or no cost.
• Education Support : CSU tuition fee waiver for employees and eligible dependents.
• Optional Offerings : FlexCash, life and disability insurance, legal and pet plans.
• Campus & Community : Access to the library, campus events, employee groups, and volunteer and social activities.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level