College of Engineering College Care Specialist (Administrative Analyst/Specialist, Exempt I)

San Diego State University • San Diego, CA

11d • Onsite

About The Position

Are you a procurement professional who thrives on leadership, collaboration, and delivering exceptional service? The College of Engineering at SDSU is seeking an experienced Administrative Analyst – College Care Specialist to serve as the college’s lead for procurement operations. In this high-impact role, you will guide procure-to-pay activities across the College, partner closely with the Dean’s Office and central administrative teams, and ensure timely, compliant, and customer-focused service that supports faculty, staff, and departmental success. Key Responsibilities: Procurement Leadership: Lead and oversee College Care Coordinators, ensuring consistent service delivery, accurate tracking, and adherence to university procure-to-pay policies and procedures. Strategic Procure-to-Pay Oversight: Manage complex purchasing activities, including requisitions, purchase orders, procurement card transactions, and vendor coordination, while researching and resolving challenging or non-routine procurement scenarios. Faculty Startup Administration: Serve as the primary liaison for new faculty startup packages, coordinating allowable purchases, tracking and reporting expenditures, and ensuring funds are utilized within established guidelines and timelines. Policy & Compliance Expertise: Interpret and apply procurement regulations, financial policies, and university procedures, providing guidance and recommendations to faculty, staff, and leadership. Budget Analysis & Reporting: Maintain detailed procurement documentation, analyze financial activity, and prepare summaries and reports to support informed decision-making and fiscal accountability. College Collaboration: Partner with the Dean’s Office, academic departments, Shared Services, and Business & Financial Affairs to support special initiatives, events, and broader operational needs. Why Join Us? Advance Innovation and Research: Support faculty whose work drives technological advancement, applied research, and real-world engineering solutions. Strategic Impact: Play a central role in ensuring operational excellence within one of SDSU’s most research-intensive colleges. Leadership Opportunity: Guide procurement strategy and service delivery that directly supports faculty growth and student success. Professional Growth: Expand your expertise in procurement leadership and financial operations within a complex and dynamic academic environment. Collaborative Culture: Partner with engineering faculty, college leadership, and central administration in a mission-driven, forward-thinking community. If you are a proactive, detail-oriented leader who values service, accountability, and collaboration, we encourage you to apply. Position Information Full-time, benefits eligible, permanent/probationary position. Position is designated exempt under FLSA and is eligible for overtime compensation. Standard SDSU work hours are Monday – Friday, 8:30 a.m. to 4:30 p.m., but may vary based on operational needs. The individual hired into this role will work on campus at SDSU in San Diego. Department Summary The College of Engineering is one (1) of the seven (7) major institutional units of San Diego State University. The primary objective of the College is to prepare students for a professional career in Engineering. The College's Fall 2023 full-time faculty numbered 75 including the Dean. The number of part time faculty varies from semester to semester. There are an additional 36 full-time staff that support College operations. The Dean's Office in the College of Engineering is responsible for all administrative and managerial functions of the College, which include overseeing the operations of the College's four (4) departments, which have a total of (8) academic programs, coordinating work of the College's committees, managing budgetary and financial matters, providing faculty and staff support, working with other University departments to integrate College of Engineering functions, providing student services, supporting the College's outreach and research efforts, and managing the development activities for the benefit of the College and its students. The Dean's Office administers these programs with four (4) administrators and a student services professional: the Dean, Associate Dean for Graduate Studies & Research, Associate Dean for Undergraduate Studies, Assistant Dean of Student Affairs, and Director of the MESA Engineering Program. ln addition, the Dean's Office has a staff of (7) which includes an Assistant to the Dean, two (2) Administrative Analyst Specialists, an Administrative Coordinator, a Student Affairs Coordinator, Center for Student Success in Engineering Coordinator, and an Internship Coordinator. There are also three (3) Information Technology support personnel: an Operating Systems Analyst and two (2) Information Technology Consultants. For more information regarding the College of Engineering, click here . Education and Experience Entry to this classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs.

Requirements

• Demonstrated procurement experience, including the ability to interpret and apply policies, procedures, and best practices.
• Proven ability to track, categorize, summarize, and report on procurement and financial activities, including startup and general procurement expenditures.
• Significant experience in customer, stakeholder, and/or employee engagement.
• Demonstrated ability to lead and guide a small team in delivering aligned, streamlined, and service-oriented outcomes that support faculty and operational success.
• Ability to maintain a positive, professional, and composed demeanor when navigating complex or sensitive conversations and written communications.
• Experience working within a university, college, or public agency environment.
• Background in a customer service role managing both internal and external inquiries.

Responsibilities

• Lead and oversee College Care Coordinators, ensuring consistent service delivery, accurate tracking, and adherence to university procure-to-pay policies and procedures.
• Manage complex purchasing activities, including requisitions, purchase orders, procurement card transactions, and vendor coordination, while researching and resolving challenging or non-routine procurement scenarios.
• Serve as the primary liaison for new faculty startup packages, coordinating allowable purchases, tracking and reporting expenditures, and ensuring funds are utilized within established guidelines and timelines.
• Interpret and apply procurement regulations, financial policies, and university procedures, providing guidance and recommendations to faculty, staff, and leadership.
• Maintain detailed procurement documentation, analyze financial activity, and prepare summaries and reports to support informed decision-making and fiscal accountability.
• Partner with the Dean’s Office, academic departments, Shared Services, and Business & Financial Affairs to support special initiatives, events, and broader operational needs.

Benefits

• Generous Time Off : 15 paid holidays, vacation, and sick leave.
• Retirement : CalPERS pension plan with retiree healthcare, and reciprocal agreements with other California public retirement systems, including the UC.
• Health Coverage : Medical, dental, and vision options at low or no cost.
• Education Support : CSU tuition fee waiver for employees and eligible dependents.
• Optional Offerings : FlexCash, life and disability insurance, legal and pet plans.
• Campus & Community : Access to the library, campus events, employee groups, and volunteer and social activities.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level