Assistant to the Dean, College of Education (Administrative Analyst/Specialist Exempt I)

California State University•Fullerton, CA

About The Position

This position serves as an Assistant to the Dean and offers high-level administrative, strategic, analytical, operational, and programmatic support to the College of Education leadership team and staff, including the Dean, the Dean's Office, college-based centers and institutes, the Centers' five departments, and three interdisciplinary programs. This role also provides high-level strategic support to various signature programs within these units, which are funded by both internal and external sources. Serves as the primary liaison between the Dean and internal administrative personnel, faculty, staff, as well as external stakeholders, maintaining professionalism and sensitivity. Analyzes and interprets university policies and provides analysis and interpretation to college and department personnel to execute responsibilities effectively and within policies. Conducts research and analysis for presentations, reports and communication to internal and external stakeholders and partners on the mission and goals of the college. Oversees office operations, including creating, assessing, and evaluating internal processes to improve efficiency. Provides strategic support to align program and department programs, communications and events with the college and university’s mission, values, and goals. Initiates and independently plans, organizes, coordinates, and executes college events, including securing venues, working with vendors and stakeholders, and coordinating the support work of other office personnel. Oversee all college social media accounts including Facebook, Instagram, X and LinkedIn. Other duties as assigned.

Requirements

Bachelor’s degree from an accredited four-year college or university and/or the equivalent training and administrative work experience involving the study, analysis, evaluation, development or improvement of administrative policies, procedures, practices, or programs plus two years of related experience.
Working knowledge of and the ability to apply standard theories, principles, practices, techniques applicable to the program or administrative specialty to develop conclusions and make recommendations.
Thorough knowledge of policies, procedures, and outside regulations pertaining to the applicable program or administrative specialty.
Working knowledge of operational and fiscal analysis and techniques.
Ability to take initiative and plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved.
Skilled in research, development, and evaluation of policies and programs.
Ability to collect, evaluate, and interpret data to develop sound conclusions and make appropriate recommendations.
Expertise investigating and analyzing problems with broad administrative impact and implications.
Ability to anticipate problems and address them proactively.
Demonstrated ability to effectively interpret, organize, and present information and ideas in written or presentation form.
Ability to train others on new skills and procedures and provide lead work direction.
A background check (including a criminal records check) must be completed satisfactorily and is required for employment.
A valid California driver’s license.

Nice To Haves

Successful experience as an Administrative Support Coordinator and/or Administrative Analyst in the CSU system.
Extensive experience in evaluating, developing, or enhancing CSU policies, procedures, or programs.
Demonstrated experience leading an office that values belonging, mutual respect, attention to detail, and exceptional customer service.
Excellent interpersonal skills with the ability to collaborate across units and divisions.
Proven ability to manage multiple priorities with a customer-service orientation.
Demonstrated effectiveness in working with administrators, faculty, staff, and students with a high degree of integrity.
Experience in planning and coordinating events and meetings.
Experience in coordinating communications and engagement with external partners, including alumni, donors, and academic and professional community members.
Experience coordinating and/or managing budgets, travel, procurement, facilities, and scheduling.
Experience working with student programs, including those funded by Instructional Related Activities (IRA) funds.
Experience mentoring staff and student assistants.

Responsibilities

Serves as an Assistant to the Dean and offers high-level administrative, strategic, analytical, operational, and programmatic support to the College of Education leadership team and staff
Serves as the primary liaison between the Dean and internal administrative personnel, faculty, staff, as well as external stakeholders, maintaining professionalism and sensitivity.
Analyzes and interprets university policies and provides analysis and interpretation to college and department personnel to execute responsibilities effectively and within policies.
Conducts research and analysis for presentations, reports and communication to internal and external stakeholders and partners on the mission and goals of the college.
Oversees office operations, including creating, assessing, and evaluating internal processes to improve efficiency.
Provides strategic support to align program and department programs, communications and events with the college and university’s mission, values, and goals.
Initiates and independently plans, organizes, coordinates, and executes college events, including securing venues, working with vendors and stakeholders, and coordinating the support work of other office personnel.
Oversee all college social media accounts including Facebook, Instagram, X and LinkedIn.
Other duties as assigned.