Project Manager

Berkshire Grey•Bedford, MA

About The Position

Berkshire Grey is looking for a motivated and experienced project manager to join our team and implement automated and robotic solutions at customer locations. The Project Manager will oversee complex, large-scale projects that involve multiple stakeholders. This role includes planning, executing, and delivering projects, requiring strong leadership and communication skills. The ability to manage multiple projects simultaneously is essential.

Requirements

Bachelor’s degree in Engineering, Business, Project Management, or a related field.
Minimum of 5 years of experience in project management, preferably within the robotics or supply chain industry.
Proven track record of successfully managing complex projects from initiation to completion.
Strong organizational and multitasking skills, with the ability to manage multiple projects simultaneously.
Strong communication and interpersonal skills, with the ability to work effectively with cross-functional teams.
Proficiency in project management software and tools (e.g., MS Project, JIRA, Asana).
Experience using Microsoft Power BI reporting tool.
Strong problem-solving skills and the ability to make informed decisions under pressure.
Knowledge of quality management systems and methodologies.
Experience with risk management and issue resolution processes.

Nice To Haves

PMP or equivalent project management certification preferred.

Responsibilities

Project Planning and Scheduling: Develop and maintain comprehensive project schedules/plans in PSA tool to ensure timely delivery of all project milestones. Create and manage detailed project plans, including timelines, resources, and budgets. Collaborate with cross-functional teams to define project scope, goals, and deliverables.
Scope Management: Define and document project scope, ensuring all stakeholders have a clear understanding of project boundaries and deliverables. Obtain signoff by key BG & Customer Resources on the Baselined Project Scope at the end of the Design Phase of Projects. Manage and control scope changes through a formal change management process, ensuring all modifications are approved and documented. Ensure that any changes to the project scope are communicated to all stakeholders and reflected in project plans and schedules.
Budget Management: Develop, monitor, and manage project budgets to ensure projects are completed within financial constraints. Process and track change orders, ensuring all modifications are documented and approved. Monitor for potential budget overruns and provide timely Overrun Alerts in the PSA tool and recommendations for corrective actions. Generate and update Project Cost Forecasts in the PSA tool monthly to review with Finance at the Monthly Project Performance Meeting.
Project Kickoff: Gather and organize the project team responsible for delivering the project scope. Confirm the availability of resources and define roles and responsibilities. Ensure all team members understand the confirmed project scope and schedule. Initiate the design phase by outlining initial design requirements and expectations. Facilitate a project kickoff meeting to align all stakeholders and set the stage for project execution.
Quality Management: Develop and implement quality plans to ensure that project deliverables meet the required standards and specifications and there is alignment between BG, Vendors, and Customer resources. Monitor and track project quality metrics and initiate corrective actions as needed. Ensure the BG Team has detailed Test Scenarios documented and reviewed with the Customer. Track progress on the execution of these Test Scenarios.
Volume Ramp Plans: Develop and manage volume ramp plans to ensure smooth transitions from prototype to full-scale production. Coordinate with BG, Vendor, & Customer teams to ensure alignment and readiness for production ramp-up.
Risk Management: Identify, assess, and manage project risks through the development and maintenance of risk registers. Implement risk mitigation strategies and contingency plans to minimize project impact. Review risk register as a team periodically throughout the project life cycle.
Issue Management: Maintain issue trackers to document and resolve project-related issues promptly. Ensure effective communication and resolution of issues with internal and external stakeholders.
Vendor Management: Identify, evaluate, and select vendors (general construction, system rigging, installation, conveyor providers, etc.) to ensure the best quality and cost-effectiveness for project needs. Develop and maintain strong relationships with vendors, ensuring clear communication and alignment on project requirements. Monitor vendor performance, ensuring timely delivery, installation, and quality of materials and services. Resolve any issues with vendors and negotiate changes or improvements as necessary.
Status Reporting and Communication: Generate a Communications Plan at the start of the project to align a schedule of meetings to include time, frequency, attendees, and agenda items to discuss. Establish a Project Steering Committee and agree upon a schedule of meetings. Conduct weekly project status calls with internal and external stakeholders to review project progress and address any concerns. Prepare and share detailed weekly status reports that include project updates, risk assessments, and action items. Prepare and share results of Project at Monthly Project Reporting Meeting with Executives.
Stakeholder Management: Establish and maintain strong relationships with key stakeholders, including customers, suppliers, and internal teams. Ensure clear and consistent communication throughout the project lifecycle.
Continuous Improvement: Identify opportunities for process improvements and implement best practices to enhance project management efficiency. Stay updated with industry trends and advancements in robotics and supply chain management.
Project Closeout Management: Ensure all project deliverables have been completed and signed off by the customer. Update and organize all project documentation, ensuring it is in the correct project folders. Conduct a lesson learned meeting with all relevant stakeholders to review project successes and areas for improvement. Notify all parties of the official closing of the project and the release of resources. Facilitate the transition of the project to the support team, ensuring they have all necessary information and documentation.
Manage Multiple Projects: Manage multiple projects that are running concurrently, ensuring that Scope, Schedule, and Budget are controlled on all projects. Support Sales Cycle Project Estimates as needed.