Project Manager - QA/QI Coordinator - Eastern Long Island Hospital

Stony Brook University•Greenport, NY

51d•$90,000 - $120,000

About The Position

The Project Manager, Quality Improvement & Data Analytics plays a critical role in supporting hospital wide initiatives focused on improving quality of care, patient safety, and regulatory compliance. This hybrid position combines robust project management capabilities with strong data analytics to drive data-informed decision-making and continuous performance improvement. In collaboration with the VP of Quality and Regulatory Affairs, this role ensures that strategic projects are efficiently executed and that accurate, timely analytics are used to guide hospital operations and clinical practice. The Project Manager also serves as a resource to teams across the hospital and supports education and regulatory readiness.

Requirements

Bachelor's degree in Nursing, Healthcare Administration, Public Health, or a related field.
Minimum of 2 years' experience in healthcare quality, performance improvement, or project management.
Knowledge of quality improvement methodologies (e.g., Lean, Six Sigma, PDCA, FOCUS).
Proven experience collecting, analyzing, and reporting data.
Strong proficiency in Microsoft Office Suite, especially Excel, PowerPoint, and Word.
Effective verbal and written communication skills.
Ability to manage multiple projects and deadlines simultaneously.
Strong interpersonal skills and ability to work as part of an interdisciplinary team.
Committed to ongoing professional development.
Strong group leadership and organization skills.
Innovative thinking, facilitation, and consensus building skills.
Ability to work well both independently and as a part of a team.

Responsibilities

Plan, lead, and coordinate cross-departmental projects in quality improvement, regulatory compliance, and safety.
Define project scope, timelines, milestones, deliverables, and success criteria.
Coordinate internal and external resources to ensure timely, cost-effective project delivery.
Monitor progress and provide regular status reports to leadership.
Identify project risks and develop mitigation plans.
Maintain thorough project documentation including agendas, minutes, and change logs.
Ensure adherence to healthcare regulations, standards, and hospital policies.
Support emergency preparedness activities and manage responses to regulatory survey findings and incidents.
Reporting and escalating issues to management as needed.
Develops detailed project plans, timelines and milestones and oversees execution.
Manage changes to the project scope, project schedule, and project costs using appropriate verification techniques.
Participates in quality improvement projects assigned, including Leapfrog, Health Equity, Root Cause Analyses and Failure Mode Effects Analyses.
Performs those processes that are required to track, review and regulate the progress and performance of the project and makes necessary adjustments to meet objectives.
Coordinates clinical meetings, including agenda setting, minute creation and distribution for various committees assigned.
Ensures compliance and improvement with the following: HIPAA, Health Equity, Leapfrog Survey, Joint Commission, Federal and New York State Regulation, Risk Management.
Maintains ethical relationships.
Adheres to hospital and departmental rules and regulations.
Participate in in-service programs.
Participate in annual recertification training, compliance training, HIPAA training.
Perform all other related duties as assigned by management.
Collect, validate, and analyze clinical, operational, and administrative data related to quality performance indicators, patient outcomes, and regulatory metrics.
Design and develop data visualizations, dashboards, and scorecards to communicate key performance trends to stakeholders, leadership, and committees.
Monitor quality measures and performance benchmarks (e.g., CMS, Joint Commission, Leapfrog, NYS DOH), identifying variances and recommending corrective actions.
Maintain and update internal quality databases used in reporting cycles.
Prepare reports and presentations that summarize performance improvement progress, trends, and opportunities for change.
Support regulatory readiness by tracking required quality metrics and assisting in reporting to external agencies.
Collaborate with departments to identify improvement opportunities through data analysis and assist in implementing quality initiatives.
Participate in routine audits of quality data to ensure completeness, accuracy, and compliance with regulatory standards.
Assist in the development of quality-related goals and KPIs, align reporting tools to measure success.
Contribute to Root Cause Analyses (RCAs), Failure Mode and Effects Analyses (FMEAs), and similar processes by providing supporting data.
Serve as a departmental subject matter expert for data interpretation, reporting tools, and metrics alignment.
Ensure timely delivery of recurring reports for internal committees, operational dashboards, and external quality submissions.
Work collaboratively with clinical, administrative, and operational teams to support quality improvement.
Develop and deliver educational materials to support understanding and use of quality data.
Serve as a departmental resource on project management, analytics tools, and quality methodology.
Facilitate or assist in the coordination of hospital committee meetings, including agenda creation and minute taking.
Assist departments in the application of performance improvement models (e.g., Lean, Six Sigma, PDCA, FOCUS).