Project Manager (Marketing + Communications Division)

ArtCenter College of Design•Pasadena, CA

2d•$80,000 - $95,000•Hybrid

About The Position

ArtCenter College of Design is searching for an experienced Project Manager (Marketing + Communications Division) to join our team. The salary range for this position: $80,000.00 - 95,000.00 per year Final salary is based on education, experience, skills relevant to the role, and internal equity. About ArtCenter Founded in 1930 and located in Pasadena, California, ArtCenter College of Design is a global leader in art and design education and has had an international reputation for its rigorous, transdisciplinary curriculum, faculty of professionals, strong ties to industry, and commitment to socially responsible design. ArtCenter is a private nonprofit fully accredited by the WASC Senior College and University Commission (WSCUC). Every position at ArtCenter plays an important part in carrying out the cultural values, goals, strategic vision, and mission of the College. This includes upholding and cultivating an inclusive, respectful, and welcoming environment where everyone feels a sense of belonging. Reporting to the executive director, production and planning, the project manager leads end‑to‑end project management for a wide range of Marketing and Communications initiatives. The incumbent plays a critical operational role in leading projects through each phase of the production lifecycle while coordinating across teams, stakeholders, and departments to meet key milestones. Projects may include marketing campaigns, brand and creative assets, print and digital deliverables, email communications, newsletters, and event-related materials. This is a full-time position. Normal business hours are Monday through Friday, 8:30 a.m. to 4:30 p.m. The position is eligible for flexible scheduling and can be performed hybrid with the expectation of at least 3 days in the office. The demands of this work may include weekends or evenings. The college reserves the right to modify schedules as needed to meet the business needs with appropriate notice.

Requirements

Bachelor’s degree in communications, marketing, project management, business, or a related field from an accredited college or university; or any equivalent combination of training and experience
Minimum of four years of project management experience in a marketing, communications, or creative environment, including managing multiple timelines and delivering projects on time and within budget
Demonstrated experience coordinating cross-functional projects with multiple stakeholders and deadlines
Strong understanding of project management lifecycle, tools, and approaches; including plan, design, coordination, resource management and delivery
Experience creating and maintaining detailed project documentation
Strong organizational, interpersonal, and communication skills, with the ability to collaborate effectively across departments and external partners
Ability to manage multiple concurrent projects while adapting to shifting priorities
Ability to handle all information with tact and discretion and recognizes the confidential nature of ArtCenter business
Demonstrated experience in and commitment to diversity, equity, and inclusion, and the ability to establish and maintain effective working relationships within ArtCenter’s diverse communities

Nice To Haves

Experience working in higher education or within an in-house marketing, communications, or creative team
Familiarity with creative and marketing production workflows across print and digital channels
Experience using project management tools and collaborative workflow systems
Project management certification or formal training (e.g., CAPM®, Agile, or equivalent)

Responsibilities

Lead the intake, planning, and execution of a broad range of Marketing and Communications projects from request through completion
Collaborate with stakeholders across departments to clarify project goals, scope, timelines, and resource needs
Partner with stakeholders to define project teams, clarify roles and responsibilities, and support shared accountability
Develop and maintain project schedules, coordinating across teams to align deliverables with deadlines, capacity, and budget considerations
Lead regular project status meetings to monitor progress, surface risks, and realign timelines or resources as needed
Track project budgets and coordinate with internal teams, vendors, and contractors to ensure deliverables meet quality, budget, and timeline expectations
Facilitate documentation, routing, and feedback processes to support timely approvals and milestone completion
Track and support change requests in partnership with stakeholders and production teams
Proactively monitor active projects to anticipate and resolve challenges related to schedules, workflow, and dependencies
Facilitate standardized project tracking, job documentation, and archival practices in alignment with division workflows
Assist with vendor coordination, including routing approvals, reviewing deliverables, and supporting invoice and purchase order processes
Serve as a liaison between Marketing and Communications and campus partners including Admissions, IT, academic departments, and external vendors
Support designers and content creators by clarifying requirements, coordinating reviews, and streamlining approvals
Ensure deliverables align with marketing goals, enrollment timelines, and institutional brand standards
Support production planning and trafficking at key milestones to ensure timely feedback and approvals
Participate in regular production meetings to review timelines, deliverables, and cross-functional dependencies
Partner with the Executive Director of Production and Operations to support the refinement and standardization of workflows and project management practices
Maintain project templates, documentation standards, and reporting processes
Contribute to post-project reviews and retrospectives to identify opportunities for improved efficiency, quality, and collaboration
Maintain awareness of emerging project management, workflow, and collaboration tools relevant to marketing and creative production
Maintain general awareness of web- and digital-related tools, platforms, and best practices to support effective collaboration and project coordination
Serve on College-wide committees, working groups, or task forces as requested
Attend College events and activities as needed, which may occasionally require evening or weekend availability
Perform other related duties as assigned