Project Manager, Gender Programs and Research

University of Miami•Miami, FL

2d•Onsite

About The Position

The University of Miami/UHealth Global Institute has an exciting opportunity for a full time Project Manager to work in Miami, FL. The Project Manager provides operational and program management for the Collaborative for Community Advancement and Resilience (CCAR). The role supports the execution of CARR strategic and 2-year operational roadmap ensuring implementation of a global research, policy, and engagement agenda across countries and stakeholders. This role is responsible for translating the strategy into coordinate actions overseeing program delivery and multi-country partnerships; delivers academic and public-facing events; and ensures strong organizational management, compliance, and reporting. CORE JOB FUNCTIONS include defining the scope of projects, discussing objectives and measures, determining resources, establishing comprehensive project plans and timelines, reviewing project schedules, monitoring progress, consulting leadership on staff selection, assigning project tasks, ensuring staff orientation, managing project staff, reviewing work quality, documenting activities, creating communication schedules, preparing presentations, establishing internal controls, ensuring employee training, and providing capacity-building support to grantees, research teams, and consortium partners. Department Specific Job Functions include executing CCAR strategic and operational roadmap, coordinating research implementation and community-based initiatives, overseeing the design and rollout of a digital knowledge-sharing and gender equity research hub, coordinating with University technical teams, supporting multi-sector Advisory Board operations, conducting and synthesizing landscape reviews, contributing to research design discussions, coordinating planning and logistical arrangements for domestic and international research activities, leading coordination among national and international partners, monitoring project progress, supporting data collection and analysis, contributing to research outputs, supporting the organization of conferences, maintaining thorough documentation, assisting in drafting and revising technical and operational documents, contributing background research, budgets, timelines, and monitoring frameworks for grant submissions, coordinating implementation of research and program activities, tracking expenditures and assisting with financial reporting, providing capacity-building support to grantees, research teams, and consortium partners, facilitating learning exchanges, supporting grant compliance and reporting requirements, and identifying operational risks and implementation mitigation.

Requirements

Bachelor’s degree in relevant field.
Minimum 3 years of relevant experience.
Experience working with academic institutions and community-based organizations.
Fluency in one or multiple languages.
Learning Agility: Ability to learn new procedures, technologies, and protocols, and adapt to changing priorities and work demands.
Teamwork: Ability to work collaboratively with others and contribute to a team environment.
Technical Proficiency: Skilled in using office software, technology, and relevant computer applications.
Communication: Strong and clear written and verbal communication skills for interacting with colleagues and stakeholders.
Research experience and training.
Ability to maintain effective interpersonal relationships.
Experience managing partnerships and grantees.

Nice To Haves

Master’s degree (at least) in Public Health, Global Development, Public Policy or related field.
5+ years of program management experience in global health or development.

Responsibilities

Provides operational and program management for the Collaborative for Community Advancement and Resilience (CCAR).
Supports the execution of CARR strategic and 2-year operational roadmap ensuring implementation of a global research, policy, and engagement agenda across countries and stakeholders.
Translates the strategy into coordinate actions overseeing program delivery and multi-country partnerships.
Delivers academic and public-facing events.
Ensures strong organizational management, compliance, and reporting.
Defines the scope of projects in conjunction with leadership.
Discusses the objectives and measures upon which the project will be evaluated at its completion.
Determines the resources required to complete each project.
Establishes and documents comprehensive project plans and timelines, which identify and sequences the activities needed to successfully complete projects.
Reviews project schedules with leadership and other staff that will be affected by the project activities.
Monitors the progress of the projects and makes adjustments to ensure successful completion.
Consults with the appropriate leadership on the selection of staff to assist with projects.
Assigns project task to the identified project team for handling.
Ensures all project personnel receive orientation that is appropriate to the project.
Manages project staff according to the established policies and practices of the organization.
Reviews the quality of work completed with the project team on a regular basis to ensure that work produced meets project standards.
Documents all project-related activities and ensures project files are maintained and secured accordingly.
Creates a communication schedule to update stakeholders, including appropriate staff in the organization on the progress of projects.
Prepares presentations and presents status reports for leadership.
Establishes and continuously assesses the effectiveness of the internal controls within the unit and compliance with University policies and procedures.
Ensures employees are trained on controls within the function and on University policy and procedures.
Provide capacity-building support to grantees, research teams, and consortium partners to strengthen gender equity programming, research methodologies, monitoring and evaluation practices, and institutional effectiveness.
Facilitate learning exchanges and develop resource materials to support partner growth.
Execute CCAR strategic and operational roadmap across priority countries by develop detailed workplans, timelines and milestone tracking systems.
Coordinate research implementation and community-based initiatives in selected countries.
Oversee the design and rollout of a digital knowledge-sharing and gender equity research hub.
Coordinate with University technical teams to operationalize data models and tracking systems.
Support multi-sector Advisory Board operations including meetings planning and follow-ups.
Prepare background materials and synthesize inputs.
Conduct and synthesize landscape reviews to identify gaps in gender and social equity research, policy, and programming.
Contribute substantively to research design discussions, literature reviews, development of research questions, and identification of appropriate analytical frameworks grounded in gender and social equity scholarship.
Coordinate planning and logistical arrangements for domestic and international research activities and fieldwork, including partner engagement, scheduling, compliance documentation (e.g., IRB processes where applicable), and data management planning.
Lead coordination among national and international partners, faculty, research staff, and students to ensure effective implementation of research and engagement activities.
Facilitate regular project meetings, track deliverables, and support collaborative problem-solving.
Monitor project progress against defined goals and milestones.
Support data collection, basic data analysis, and synthesis of findings to assess program impact and inform continuous improvement.
Contribute to internal learning processes and dissemination of best practices.
Contribute to the preparation of research outputs, including policy briefs, reports, white papers, presentations, and academic publications.
Support the organization of conferences, symposia, and workshops to disseminate research findings and foster scholarly exchange.
Maintain thorough documentation of research and programmatic activities, ensuring secure and compliant record-keeping in accordance with university policies, grant requirements, and relevant ethical standards.
Assist in drafting and revising technical and operational documents, including Terms of Reference (ToR), funding proposals, concept notes, research protocols, operational plans, and partnership agreements.
Contribute background research, budgets, timelines, and monitoring frameworks for grant submissions.
Coordinate implementation of research and program activities in line with established timelines and work plans.
Track expenditures and assist with financial reporting to ensure alignment with project budgets.
Provide capacity-building support to grantees, research teams, and consortium partners to strengthen gender equity programming, research methodologies, monitoring and evaluation practices, and institutional effectiveness.
Facilitate learning exchanges and develop resource materials to support partner growth.
Support grant compliance and reporting requirements.
Identify operational risks and implementation mitigation.