Project Manager, Facilities Planning

SBHU•East Setauket, NY

20d

About The Position

The Project Manager for the Facilities Planning Department will be responsible for providing project planning and implementation services working directly with the Associate Director for Facilities Planning. The ideal candidate must be professional, organized and possess a strong attention to detail. The ideal candidate must have the ability to work on multiple projects concurrently. Expertise in Microsoft Office is a must, with an emphasis on Outlook, Word and Excel. Experience with Project Management Software a plus. Must possess the ability to work independently, as well as in a group, and be a self-starter with minimal instruction and oversight. Duties of a Facilities Planning Project Manager may include the following, but are not limited to: Responsible for working on Stony Brook Medicine projects. The locations include, but are not limited to\: SBM Community Physician practices and Administrative office locations throughout Long Island, Stony Brook Hospital, Ambulatory Care Pavilion, Ambulatory Surgery Center, Southampton Hospital, and Eastern Long Island Hospital. Provide space planning for clinical practice or office renovation, relocation or development of new locations. Create and review Request for Qualification (RFQ) for services and/or commodities to progress projects. Create bid documents and Request for Proposals (RFP), analyze/level bids and maintain contracts and purchase orders for services necessary for projects. Confirm compliance to NYS procurement guidelines as required. Responsible for development and coordination of design and construction plans for assigned projects. Provide project management and construction management to trades personnel and contract labor personnel performing work on new construction and renovation construction projects. Track time and materials to insure projects are accomplished within funding constraints and allowable performance periods. Initiates requests for adjustments, time extensions and scope changes when required. Maintains complete project documentation records on all projects and provides bi-monthly status briefing to the Associate Director, Facilities Planning. Establish regular meetings with contractors and vendors for progress meetings and coordination schedule. Responsible for notifying appropriate practice administrators, department heads and/or their designees of project activities, scheduling and project progress. Works with other units in managing projects to minimize disruption to building occupants and systems, utilities and other operational elements. Coordinate furniture, fixtures and equipment (FF&E) purchase, delivery and install dates with to meet the scheduling needs of the project. Maintain project records, files and reports as needed. Records change orders that develop throughout the course of the project.

Requirements

Bachelor’s degree.
Minimum 5 years’ experience in hospital facilities planning or facilities and construction project management.
Or i n lieu of degree, 10 years’ experience in hospital facilities planning or facilities and construction project management.
Knowledge of NYSDOH, FGI, CMS, TJC and other regulatory processes.
Verification of degree (e.g., diploma or official transcript) is required for this role. Upload of documentation must be included with your application for consideration.

Nice To Haves

Experience with Project Management Software

Responsibilities

Responsible for working on Stony Brook Medicine projects. The locations include, but are not limited to: SBM Community Physician practices and Administrative office locations throughout Long Island, Stony Brook Hospital, Ambulatory Care Pavilion, Ambulatory Surgery Center, Southampton Hospital, and Eastern Long Island Hospital.
Provide space planning for clinical practice or office renovation, relocation or development of new locations.
Create and review Request for Qualification (RFQ) for services and/or commodities to progress projects.
Create bid documents and Request for Proposals (RFP), analyze/level bids and maintain contracts and purchase orders for services necessary for projects.
Confirm compliance to NYS procurement guidelines as required.
Responsible for development and coordination of design and construction plans for assigned projects.
Provide project management and construction management to trades personnel and contract labor personnel performing work on new construction and renovation construction projects.
Track time and materials to insure projects are accomplished within funding constraints and allowable performance periods.
Initiates requests for adjustments, time extensions and scope changes when required.
Maintains complete project documentation records on all projects and provides bi-monthly status briefing to the Associate Director, Facilities Planning.
Establish regular meetings with contractors and vendors for progress meetings and coordination schedule.
Responsible for notifying appropriate practice administrators, department heads and/or their designees of project activities, scheduling and project progress.
Works with other units in managing projects to minimize disruption to building occupants and systems, utilities and other operational elements.
Coordinate furniture, fixtures and equipment (FF&E) purchase, delivery and install dates with to meet the scheduling needs of the project.
Maintain project records, files and reports as needed.
Records change orders that develop throughout the course of the project.