Project Manager - Events

FedWriters, Inc.•Alexandria, VA

1d•Hybrid

About The Position

FWI is building a team to provide comprehensive event planning, logistics, coordination, and on-site support services to the National Science Foundation's Office of Legislative and Public Affairs (OLPA). As a Project Manager – Events, you will oversee logistics, planning, and execution of meetings, conferences, exhibits, and high-profile outreach events, ensuring seamless delivery and effective stakeholder engagement. FWI has been recognized as a Top Workplace by the Washington Post in 2024 and 2025, offering excellent growth opportunities in a collaborative environment. Position is contingent upon contract award

Requirements

Experience in event planning, logistics, or coordination
Experience managing multiple events simultaneously
Experience with vendor coordination
Proficiency in Microsoft Office Suite and Adobe Creative Suite
Strong written and verbal communication skills
Ability to carry and maneuver various pieces of heavy equipment (50+ lbs) for onsite events and exhibits (e.g., carrying banners, boxes of materials, rolling crates)
Ability to travel nationally and internationally as required
Ability to obtain a Public Trust clearance

Nice To Haves

Experience managing large-scale expo events (e.g., SXSW, Consumer Electronics Show, scientific conferences, press conferences, symposiums)
Experience with exhibit design, buildout, and implementation
Experience managing vendor relationships and shipping logistics
Experience with RSVP management platforms (e.g., EventBrite)
Knowledge of federal requirements including Section 508 compliance
Experience adapting in-person event skills to virtual platforms
Experience working with federal agencies or similar organizations

Responsibilities

Manage multiple large-scale, high-profile events simultaneously from planning through execution
Oversee all event logistics including venue contracts, signage, shipping, catering, and security coordination
Design, build, deploy, and maintain expo-style booth and activation kits
Manage vendor relationships and coordinate exhibit design and technology
Recommend and secure venues, speakers, moderators, and facilitators for events
Manage invitation and RSVP processes and prepare speakers with materials and logistics
Manage and forecast inventory levels for outreach materials and equipment
Coordinate shipping logistics and on-the-ground purchasing for events
Deploy team members to event sites for setup and breakdown as needed
Develop Run of Show presentations, timelines, surveys, and post-event reports
Handle quick-turnaround requests and adapt plans to changing event needs