Project Manager, Corporate Events

First Global Management Services•New York City, NY

5d•$70,000 - $100,000•Hybrid

About The Position

FIRST is a leading global brand experience agency serving clients in various industries, including financial services, technology, new & traditional media, aerospace, healthcare, and professional services. FIRST has received numerous accolades, including being listed among the 2025 Most Innovative Marketing Agencies of the Year by Chief Marketer, named Top Agency of the Year 2024 by Event Marketer, highlighted as a Global Agency of the Year, over 100 Employees by C&IT, and listed among the "200 Top Marketing Agencies" in 2024, 2023, & 2022 by Chief Marketer. Learn more at www.firstagency.com Location: New York, NY (Hybrid - 3 days per week in-office). Must reside in the tri-state area to be able to go into office. What You Would Get To Do: In this role, the Project Manager supports a range of client accounts, rotating based on business needs. You will help plan and deliver virtual, in-person, and hybrid experiences—from internal programs to client-facing activations including conferences, hospitality events, thought-leadership forums, sporting engagements, and cultural initiatives. You will uphold FIRST’s standard of excellence through disciplined project coordination and practical, creative problem-solving. This position demands agility, professionalism, and steady collaboration with cross-functional teams and stakeholders to execute events and experiences with precision.

Requirements

5 – 7 years’ event coordination experience, preferably in a corporate or financial services environment
Experience in events, conferences, meeting and production management, including but not limited to C-level executive events, cocktail receptions and dinners, meetings and multi-day events
Experience in working with and managing senior clients
Bachelor’s Degree preferred
Motivated, self-starter, ability to work independently and project plan; ability to think innovatively
Excellent project management skills with the ability to manage multiple projects simultaneously; proven ability to work well under pressure to meet established deadlines
Virtual event experience required – Webex and Zoom experience a plus
Willingness to help mentor junior team members or train new joiners
Leadership/influencing/negotiation and decision-making skills
Resourceful individual with the ability to take direction and work independently; be proactive with ideas and creative solutions
Customer focus, approachable; ability to adjust to client needs and style and deepen relationships in support of their programs; adapt to ever changing demands and different client work styles
Strong client management skills
Strong oral and written communication skills
Ambitious, proactive and highly organized
Willing to travel to various locations for site-visits and on-site management of events
Experience working with large and complex databases preferred, Cvent experience preferred
Proficient with Microsoft Office

Responsibilities

Full life-cycle planning and execution of multiple key events in a virtual, in-person and hybrid capacity
Virtual event planning and project management including confirming appropriate virtual platform, creation of timelines, invitation process, thorough and regular communications to attendees, suppliers and stakeholders
Financial management, including: budget development and management, expense management and invoice processing, timely post-meeting reconciliation and final financial reporting
Sourcing, negotiating, and managing site selections, contract management for venues and suppliers
Coordinate registration, transportation, hotel accommodations, entertainment, gift selection, audio/visual needs, webcasts, staging and speaker selection for all programs; strong focus on vendor management
Work with the team to ensure adherence to the client’s standards of operation and policies; ensure compliance and risk guidelines are followed
Travel (when applicable, approximately 20–40% annually) for site inspections and on-site management of live events to ensure full coordination of logistics and on-site teams for in-person events
Post event wrap up including final attendees, budget reconciliation, observations, suggestions for following year, as well as client debriefs for year over year improvements
Co-plan with colleagues and the client on larger scale programs; strong team player
Create and closely monitor value adds at every opportunity and demonstrate commercial awareness
Share knowledge of best practices, new suppliers, services and venues
Deepen relations with existing clients and maximize on all opportunities to generate new business
Work intelligently and ensure that the Team Lead is aware of problems or issues which negatively affect productivity
Strict and accurate adherence to company’s time tracking policies and systems
Ensure knowledge is shared within the team through positive communications
Flexible and willing to work long hours (evenings, weekends) and travel
Work on ad hoc requests from clients as required
Assume responsibility for own environment, ensuring adherence to health and safety policies while having clean smart surroundings