Project Manager, Corporate Events

First Global Management Services•New York City, NY

6d•$70,000 - $100,000•Hybrid

About The Position

FIRST is a leading global brand experience agency serving clients in various industries, including financial services, technology, new & traditional media, aerospace, healthcare, and professional services. FIRST has received numerous accolades, including being listed among the 2025 Most Innovative Marketing Agencies of the Year by Chief Marketer, named Top Agency of the Year 2024 by Event Marketer, highlighted as a Global Agency of the Year, over 100 Employees by C&IT, and listed among the "200 Top Marketing Agencies" in 2024, 2023, & 2022 by Chief Marketer. Learn more at www.firstagency.com Location: 3 days required in the office (NYC). Subject to change to any time. In this capacity, the ideal candidate would represent the FIRST brand embedded within a Solutions account for a Financial Services company. FIRST Solutions is the proprietary strategic meetings management model offered by FIRST, which embeds specialist talent into organizations to provide Content, Creative, Digital Technology, Management & Delivery, and Data & Insights. The Project Manager will consistently deliver exceptional service to our high-touch clients in the Financial Industry through excellent project management and creative solutions. This position will support virtual, in-person and hybrid events which include but are not limited to; internal programs, client-facing events including conferences, hospitality, thought leadership, sporting, and cultural programs.

Requirements

5 – 7 years’ event coordination experience, preferably in a corporate or financial services environment
Experience in events, conferences, meeting and production management, including but not limited to C-level executive events, cocktail receptions and dinners, meetings and multi-day events
Experience in working with and managing senior clients
Bachelor’s Degree preferred
Motivated, self-starter, ability to work independently and project plan; ability to think innovatively
Excellent project management skills with the ability to manage multiple projects simultaneously; proven ability to work well under pressure to meet established deadlines
Virtual event experience required – Webex and Zoom experience a plus
Willingness to help mentor junior team members or train new joiners
Leadership/influencing/negotiation and decision-making skills
Resourceful individual with the ability to take direction and work independently; be proactive with ideas and creative solutions
Customer focus, approachable; ability to adjust to client needs and style and deepen relationships in support of their programs; adapt to ever changing demands and different client work styles
Strong client management skills
Strong oral and written communication skills
Ambitious, proactive and highly organized
Willing to travel to various locations for site-visits and on-site management of events
Experience working with large and complex databases preferred, Cvent experience preferred
Proficient with Microsoft Office
Knowledge of venues and suppliers in key US cities

Responsibilities

Full life-cycle planning and execution of multiple key events in a virtual, in-person and hybrid capacity
Financial management, including: budget development and management, expense management and invoice processing, timely post-meeting reconciliation and final financial reporting
Sourcing, negotiating, and managing site selections, contract management for venues and suppliers
Coordinate registration, transportation, hotel accommodations, entertainment, gift selection, audio/visual needs, webcasts, staging and speaker selection for all programs; strong focus on vendor management
Work with the team to ensure adherence to the client’s standards of operation and policies; ensure compliance and risk guidelines are followed
Travel (when applicable, approximately 20-40% annually) for site inspections and on-site management of live events to ensure full coordination of logistics and on-site teams for in-person events
Post event wrap up including final attendees, budget reconciliation, observations, suggestions for following year, as well as client debriefs for year over year improvements
Co-plan with colleagues and the client on larger scale programs; strong team player
Create and closely monitor value adds at every opportunity and demonstrate commercial awareness
Share knowledge of best practices, new suppliers, services and venues
Deepen relations with existing clients and maximize on all opportunities to generate new business

Benefits

Medical, Dental & Vision which includes the option of a high deductible health plan (HDHP) with a health savings account (HSA)
401 (k)
Five Flexible Spending Accounts Options
Generous Paid Time Off Allowance
Employee Assistance Program (EAP)
Life, Disability & Pet Coverages
Wellness Stipend
Mobile Phone Allowance
Complimentary access to Headspace, Teladoc, Maven, Rocket Lawyer, Mobilo & more
Aura Identity Theft Protection
Discretionary Bonus Structure
Global Opportunities: With a presence in 7 countries worldwide, including headquarters in London, New York, and Singapore, you may have the opportunity to work on exciting projects across different locations.