Project Management Administrator

New England Lab • Woburn, MA

8h

About The Position

For over 30 years, New England Lab, a full-service specialty sub-contractor, has provided laboratory furniture systems that support a wide range of client needs. We are proud to have provided laboratory furniture to some of the leading universities, biotech, government, corporate, industrial, and medical research facilities in the Northeast, Mid-Atlantic, and Carolinas. Across every project, we are committed to delivering a high level of customer service and position ourselves as the preferred laboratory furniture vendor in the region. Opportunity New England Lab is seeking a Project Management Administrator to support its corporate and satellite offices. You will join a team focused, fast-paced environment and will be integral in the daily operations of the Project Management and Engineering departments. Our PM Administrator needs to be self-motivated and highly detailed, placing value on both internal and external customer service. Proactive planning, coordination and communication are all essential to your role and daily tasks. Role In the position of PM Administrator, you will be responsible for the flow of information associated with coordinating, organizing and communicating all aspects of a project. Proactively support Project Managers for New England Lab and New England Caseworks (Millwork division) with all correspondence, schedules, contracts, production schedules, and associated document control tracking. A PM Administrator assists with submittals, contract status, contract closeouts, checking orders, managing open items lists, purchase orders and project completion reports. In this position you will communicate with clients, General Contractors, and other departments on a regular basis. The PM admin will also engage in work sharing activities to support department needs as well as participate in cross training initiatives. This is a full-time, salary position with standard business hours 8am to 5pm M-F reporting to the Director of Project Operations.

Requirements

• 2-5 years experience in an administrative support role in the construction industry
• HS Diploma required.
• Experience interacting and communicating with outside customers (calls, inquiries, concerns)
• Experience with MS Office Suite, specifically Excel
• Enthusiastic and positive approach to position and tasks
• Dependable
• Strong work ethic
• Able to effectively manage information, schedules, and people
• Well organized and able to appropriately prioritize tasks
• Professional and clear communicator
• Excellent administrative skills

Nice To Haves

• BA/BS preferred

Responsibilities

• Document, organize, and maintain project information and open items for clear references and easy retrieval
• Manage the data entry of material (processing, creating, sorting and sending packing slips)
• Responsible for maintaining contract schedules and status
• Keep all vendor maintenance and warranty material organized, current, replenished and re-order as necessary
• Organize, manage and produce job action reports
• Support project managers with the daily flow of information.
• Assist with introduction letters, AWPs, change orders, document management, coordination and project schedules
• Track and update open items and punch lists
• Assist with maintaining contract schedules and status
• Create and distribute install packs, including assisting Assistant Project Managers
• Create and Monitor P&D schedules
• Participate in project kickoff meetings and weekly project management meetings
• Check and confirm shop drawings, order acknowledgements, and product data submittals
• Work with accounting and estimating to ensure job cost values are correct
• Help track job costs to ensure projects are on budget
• Assist Assistant Project Managers and Project Managers in determining the correct product and pricing to be used on a project

Benefits

• We offer growth opportunities for motivated professionals and a great compensation package including dental insurance, medical insurance, pre-tax accounts for health and dependent care, 401K employer match, paid company holidays, and paid vacations.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 11-50 employees