Project Cost Administrator 1 - Service Invoicing - Remote

Convergint

13h•Remote

About The Position

Convergint is looking for a full-time, enthusiastic, results driven and forward-thinking Project Cost Administrator to join their Strategic Enterprise Solutions Team (SES). In this role, the administrator will be responsible for coordinating legal review of contracts, setting up jobs in Spectrum, reviewing and controlling project costs, assisting with monthly financial forecasts, and preparing progress billing. The role involves working closely with stakeholders to identify and address any project concerns related to delivery and cost, and collaborating with managers to monitor and manage financial performance against monthly forecasts and profit plans. Convergint emphasizes a dynamic team environment that supports colleague growth. The company, with 20 years of growth, aims to be its customers' best service provider, valuing diversity and operating on 10 core Values and Beliefs. Convergint prides itself on protecting the lives and assets of its customers and communities through its provided solutions.

Requirements

Excellent interpersonal and verbal communications skills and ability to deal with a wide cross section of people both internal and external to the business.
Excellent Microsoft Outlook, Excel, and Word skills.
Solid financial analytical skills including cost control and ability to interpret financial reports.
Solid accounts receivable knowledge.
Strong customer service skills.
Strong attention to detail and results focused.
Solid team orientation.
Flexibility to adapt to changing priorities and direction in a dynamic work environment.
Strong organizational/time management skills.
Strong proficiency in financial software including ability to track invoices, run reports, data entry, etc.
College degree, trade school or equivalent experience

Nice To Haves

3 years bookkeeping or an accounting environment
3 years project cost accounting
2 years in a construction environment

Responsibilities

Convergint's greatest strength is our people! Every colleague is encouraged to participate in our Recruit Awesome People program, helping us grow Convergint by promoting our colleague-first culture and referring top talent to the Talent Acquisition Team and hiring managers.
Review and submit service work order invoicing following customer guidelines and playbooks
Process rejected invoices and follow up with local offices.
Follow standardized billing processes, identifying, tracking and resolving invoicing issues.
Submitting invoices to customers through various customer and payment portals.
Documenting invoicing through Smartsheet systems, to capture review process, dates submitted, etc.
Working with key stakeholders throughout Convergint organization to ensure that the customer guidelines are understood and escalate to these stakeholders as needed.