E-invoicing Project Coordinator

IDEXX•Westbrook, ME

17h•Hybrid

About The Position

This is a temporary position with a duration of 9 months. IDEXX is hiring an E invoicing Project Coordinator for its Global Business Services (GBS) organization. GBS Operations are at the core of all commercial transactions at IDEXX, and this role plays a key part in delivering compliant, scalable, and efficient e-invoicing solutions across global and regional markets. The role involves leading and executing e-invoicing-related projects end-to-end, from initiation through delivery, ensuring adherence to scope, timelines, and quality targets across global and regional initiatives. The coordinator will act as the primary project coordinator and point of contact for e-invoicing projects or process improvement initiatives, managing dependencies across Finance, IT, Customer Support, Legal & Compliance, external vendors, and GBS teams. The role also involves coordinating business requirements gathering, managing customer and stakeholder communication, facilitating workshops, and representing GBS operational interests in enterprise-wide e-invoicing initiatives. The company, IDEXX, is an innovation leader in every industry it serves, helping pet owners, ensuring safe drinking water, and protecting livestock. They have customers in over 175 countries and a global workforce, fostering a culture that embraces challenges and encourages learning and discovery. IDEXX values a diverse workforce and workplace and is an equal opportunity employer.

Requirements

You have a bachelor’s degree or equivalent education.
You bring 5+ years of experience leading and executing complex, cross‑functional projects, preferably within Finance Operations, Order‑to‑Cash, Accounts Payable, or compliance‑driven environments such as e‑invoicing or digital transformation initiatives.
You have strong project coordination and delivery skills, including planning, execution, dependency management, risk tracking, and stakeholder alignment.
You are experienced in gathering, structuring, and managing business requirements from cross‑functional teams, and are able to translate regulatory, operational, and technical needs into clear, actionable project inputs.
You are comfortable working in regulatory or compliance‑driven environments, with the ability to balance local requirements, global standards, and operational feasibility.
You have a demonstrated ability to lead initiatives independently, take ownership of deliverables, and drive projects forward in a structured and hands‑on manner.
You have strong stakeholder management skills, enabling you to build credibility quickly and collaborate effectively with Finance, Customer Support, IT, Legal & Compliance, vendors, and operational teams at multiple levels of the organization.
You have affinity with SAP and Finance processes, particularly Order‑to‑Cash and Accounts Payable.
You are highly organized, detail‑oriented, and able to manage multiple initiatives simultaneously, adjusting priorities as business needs evolve.
You are proficient with Microsoft Office tools (Excel, PowerPoint, Teams) and familiar with collaboration and project‑tracking tools such as Smartsheet, Visio, or similar platforms.
You are a collaborative team player with strong analytical thinking, high ethical standards, emotional intelligence, and a continuous‑improvement mindset.
You possess excellent communication skills in English, both written and verbal, with the ability to create clear customer‑ and stakeholder‑facing communications, including project updates, impact assessments, and decision documentation.

Nice To Haves

formal project management certification (PMP, PRINCE2) is a plus.
experience with system integrations or invoicing platforms is highly beneficial.

Responsibilities

You will lead and execute e‑invoicing–related projects end-to-end, from initiation through delivery, ensuring adherence to scope, timelines, and quality targets across global and regional initiatives.
You will act as the primary project coordinator and point of contact for e‑invoicing projects or process improvement initiatives, managing dependencies across Finance, IT, Customer Support, Legal & Compliance, external vendors, and GBS teams.
You will coordinate and drive business requirements gathering from cross‑functional stakeholders, translating regulatory, business, and operational needs into clear, structured requirements and project inputs.
You will own and manage customer and stakeholder communication, including project updates, timelines, decision logs, risks, and change impacts, ensuring transparency and alignment throughout the project lifecycle.
You will facilitate workshops and working sessions focused on e‑invoicing processes, data flows, regulatory requirements, and system integrations, ensuring shared understanding and actionable outcomes.
You will develop and maintain detailed project plans, including milestones, deliverables, risks, and dependencies, and proactively escalate issues or delays to leadership when needed.
You will represent GBS operational interests in enterprise‑wide e‑invoicing initiatives, ensuring solutions are compliant, scalable, and aligned with Order‑to‑Cash and Accounts Payable processes.
You will coordinate GBS implementation activities such as UAT preparation, cutover planning, go‑live readiness, and post‑implementation support for e‑invoicing solutions.
You will collaborate with internal partners and vendors to ensure regulatory compliance (e‑invoicing mandates) while minimizing operational disruption and customer impact.
You will work closely with E-invoicing Process Analyst to support continuous improvement by identifying e‑invoicing process gaps, standardization opportunities, and automation opportunities based on project outcomes and stakeholder feedback.
You will document and communicate project outcomes, lessons learned, and best practices, contributing to organizational knowledge and future e‑invoicing roadmap planning.