Project Administrator - Service

Trane Italia•Maitland, FL

5d•$50,350 - $70,770•Onsite

About The Position

Trane Technologies is a world leader in creating comfortable, sustainable, and efficient climate solutions for buildings, homes, and transportation, committed to putting the planet first. Sustainability is central to their business, and they invite individuals to join them in challenging what's possible for a sustainable world. The Project Administrator will follow established standard work and processes, utilizing several enterprise systems. This role involves coordinating the transition of projects from Sales to Operations within enterprise business systems and administering projects throughout their entire life cycle to ensure contract compliance and successful delivery. This includes coordination with regional leadership, contract management, legal, and financial services.

Requirements

High School diploma or GED and up to two (2) years of related experience and/or training; or equivalent combination of education and experience
Bilingual written and spoken English and French preferred/required
Must have strong communication skills, proactive approach with willingness to work independently as well as part of a team
Demonstrated ability to perform tasks such as problem solving, decision making, rational thinking, and exercising good judgement
Experience prioritizing tasks in order to meet tight deadlines within a fast-paced environment

Nice To Haves

Previous experience with financial systems and basic accounting, including accounts receivable and accounts payable, an asset
Construction law and regulation knowledge is an an asset
Familiarity with the operation of HVAC Systems preferred not required

Responsibilities

Follow establish standard work and processes, utilizing several enterprise systems
Coordinate the transition of projects from Sales to Operations within enterprise business systems
Administer projects throughout entire life cycle to ensure contract compliance and successful delivery
Coordinate with regional leadership, contract management, legal, and financial services
Manage procurement processes per project requirements
Handle material ordering/tracking, issue purchase orders and subcontracts to qualified vendors with guidance from Project Manager and/or Engineer
Coordinate monthly customer invoicing process per customer requirements and Project Manager direction to ensure timely and accurate billing
Coordinate with project team members for accurate and timely recording of project costs, including time sheets, forecasting assistance, vendor invoices, utilizing project reports, etc.
Reviews billing backlog and coordinates/communicates with Project Managers, BAS and HVAC Field Technicians, customers, and Trane claims as necessary to resolve obstacles