Project Coordinator

Paul Davis Restoration of Cleveland Metro•Bainbridge Township, OH

9d•$50,000 - $60,000

About The Position

Are you motivated by a drive to serve others and achieve results? Do you thrive as an independent yet collaborative team player who takes initiative and gets things done? Are you comfortable with a fast-paced work environment where urgency is key? Do you have a keen eye for detail and ensure thoroughness in your work? If so, we welcome you to join our exceptional team! Project Coordinator $50,000- $60,000 per year! What You’ll Do Support Mitigation Manager, Reconstruction Production Manager or Project Director when needed Answer incoming calls on office and mobile lines Complete intake for new losses Collaborate with clients, customers and vendors Complete job notes in operating systems Complete compliance tasks in main operating systems Create new loss (jobs and projects) files Create and send invoices for jobs/projects Maintenance and filing of job files and project documentation Make collections calls for the Accounts Receivable department Run reports in main operating system, RMS Confirm that the current jobs are on schedule and meeting compliance deadlines Coordinate job/project schedules, resources, equipment, and labor Liaison with clients to identify and define jobs Ensure the client’s needs are met from start to completion of job Assist Project Managers with job updates and job information All other administrative and other office duties as assigned

Requirements

Excellent written and verbal communication skills
Proficiency in Microsoft Office (Outlook, Word, Excel)
Ability to learn and operate our primary operating systems: RMS, Xactimate, Contractor Connection, SharePoint, and One Drive
Strong attention to detail, organization, and planning skills
Valid driver’s license and clean background/driving record
Comfortable in a fast-paced, team-oriented office environment
Ability to coordinate multiple jobs within the same time frame in a fast-paced environment
Stress Management and Composure
Maintain a level of confidentiality
High School Diploma or GED required
Customer Service experience
2+ years of administrative or office experience required.

Responsibilities

Support Mitigation Manager, Reconstruction Production Manager or Project Director when needed
Answer incoming calls on office and mobile lines
Complete intake for new losses
Collaborate with clients, customers and vendors
Complete job notes in operating systems
Complete compliance tasks in main operating systems
Create new loss (jobs and projects) files
Create and send invoices for jobs/projects
Maintenance and filing of job files and project documentation
Make collections calls for the Accounts Receivable department
Run reports in main operating system, RMS
Confirm that the current jobs are on schedule and meeting compliance deadlines
Coordinate job/project schedules, resources, equipment, and labor
Liaison with clients to identify and define jobs
Ensure the client’s needs are met from start to completion of job
Assist Project Managers with job updates and job information
All other administrative and other office duties as assigned