Project Coordinator

Impec Group • Tualatin, OR

11d • $45 - $50

About The Position

Impec Group focuses on enhancing the human experience within the workspace, encompassing collective well-being, safety, and health. Our mission is to facilitate success within the workplace industry through Innovation, Integration, and Integrity, helping individuals thrive. We aspire to think bigger, bolder, and delve deeper into built-environment solutions.
The Project Coordinator will provide essential support for facilities-related initiatives including MAC (Moves, Adds, Changes) work orders, furniture installations, small project execution, and vendor coordination. This role ensures operational continuity and supports project delivery through effective documentation, procurement, communication, and provides administrative support to our Project Managers when needed.

Requirements

• 2+ years of experience in commercial project coordination, facilities management, or procurement
• Strong organizational and communication skills
• Proficiency in Microsoft Office Suite and project tracking tools (e.g., MS Project, Bluebeam, SAP, Ariba
• Experience with vendor management and PO processing
• Ability to work independently and collaboratively in a fast-paced environment

Nice To Haves

• Experience in MAC work, furniture installations, and small-scale construction or fit-ups

Responsibilities

• Manage and track MAC work orders, ensuring timely execution.
• Coordinate furniture installations and small project work across multiple sites.
• Support site PMs with scheduling, logistics, and documentation, such as meeting minutes and schedules
• Issue and track purchase orders (POs) for project-related goods and services.
• Liaise with vendors to ensure timely delivery, quality compliance, and scope alignment.
• Maintain vendor records and assist in onboarding new suppliers as needed.
• Prepare meeting agendas, take minutes, and follow up on action items.
• Maintain project documentation with up-to-date status – schedules, budget trackers, meeting minutes
• Assist with budget tracking and invoice reconciliation
• Support continuous improvement by documenting workflows and identifying inefficiencies
• Ensure adherence to internal design standards

Benefits

• Choice of select medical plans
• Dental Plan
• Vision Plan
• Paid time off
• Simple Individual Retirement Account (IRA) Plan with employer contribution
• A tremendous organizational culture centered on transparency, honest communication, prescribed process, and personal responsibility.
• A great organizational culture centered on transparency, honest communication, prescribed process, personal responsibility and accountability.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed
• Number of Employees: 251-500 employees