Project Coordinator

Cushing Terrell•Boise, ID

1d•$52,000 - $71,000

About The Position

As a Project Coordinator, you will take on expanded responsibility for project delivery, resource management, and financial oversight. You will work closely with Project Managers, design teams, and clients to ensure projects are executed efficiently, on schedule, and within budget. This role requires excellent decision-making, project management skills, and the ability to anticipate project needs, streamline workflows, and optimize resources.

Requirements

Associate’s degree or higher in a related business field
5+ years of experience in architecture, engineering, or construction (AEC) industry or a related field
Intermediate proficiency with project management and AEC software: Deltek Vantagepoint, Procore, Adobe Suite, Microsoft Office Suite, Bluebeam, Outlook, Smartsheet
Ability to manage budgets, financial tracking, and accounts receivable awareness
Capable of forecasting workforce needs and making recommendations for resource allocation
Solid understanding of scheduling, budgeting, accounting, and architecture, engineering, and/or construction administration
Excellent collaboration, communication, and leadership skills

Responsibilities

Manage and maintain project files, directories, and archives, including contracts, invoicing, NBD/fees, as-built drawings, and O&M manuals
Oversee QC and distribution of project deliverables such as submittals, RFIs, ASIs, CCDs, change orders, PRs, permits, bid documents, specifications, and reports
Produce, edit, proofread, and distribute project documentation and job-specific reports, spreadsheets, and logs as requested by Project Managers (COs, CORs, RVIs, RFPs, change directives, field reports, meeting minutes, punch lists, and other project records)
Track and maintain logs for submittals, RFIs, ASIs, CCDs, change orders, PRs, and A&E service modifications
Enter and maintain project data in Vantagepoint, including budgets, phases, progress, and weekly accounting/PM updates progress and the closing-out date as the project concludes
Coordinate requests for W-9s as requested by clients/consultants with accounting
Order and maintain insurance certificates for new projects/contracts
Assist with ARM efforts
Coordinate billing and assist with accounts receivable to ensure compliance with client and internal deadlines
Schedule and organize meetings, including virtual conferences, and manage invites and logistics
Conduct web research to support project planning and execution
Perform other duties as assigned