Project Coordinator

MSR-FSR•Santa Clara, CA

43d

About The Position

Provide multiple levels of support to Facilities Project Management Organization. Provide and maintain Operations and Project Support services as needed in support of organization. Develop presentation materials utilizing MS PowerPoint, Visio, or other required formats for client support. Shopping cart creation in SAP, routing, and tracking. Ongoing reporting of purchase orders, project activities, tracking spreadsheets, and other reporting as requested by management. Onboarding new hires in Workday, assisting in terminations, and coordination training. Logging the project binder as-builts in Excel, tracking binders through the process flow to maintain as-built movement. Supplies (ordering, stocking, budgeting). Collaborate and communicate with project leaders. Support Project Financial Reconciliation activities. Other non-routine duties as assigned by management.

Requirements

College Degree with 5+ years of industry experience or 9+ years of industry experience
Must be highly detail-oriented and organized
Intermediate knowledge of Excel is required
Proven accuracy, reliability and completeness in job accomplishment
Must be able to interface with a variety of people from different technical levels and educational backgrounds
Must be a self-starter attitude with proactive, results-oriented focus; and willing and capable to assume additional responsibilities
Experience with supporting managers of various levels
Demonstrated ability to manage multiple projects and establish priorities
Excellent Microsoft Office skills (Word, Excel, Outlook, PowerPoint, and Visio)
Excellent problem-solving skills
Works well under pressure and has impressive stress management
Strong oral and written communication skills
Predisposition for catching error and enacting appropriate changes

Nice To Haves

Onboarding experience is a plus

Responsibilities

Provide multiple levels of support to Facilities Project Management Organization.
Provide and maintain Operations and Project Support services as needed in support of organization.
Develop presentation materials utilizing MS PowerPoint, Visio, or other required formats for client support.
Shopping cart creation in SAP, routing, and tracking.
Ongoing reporting of purchase orders, project activities, tracking spreadsheets, and other reporting as requested by management.
Onboarding new hires in Workday, assisting in terminations, and coordination training.
Logging the project binder as-builts in Excel, tracking binders through the process flow to maintain as-built movement.
Supplies (ordering, stocking, budgeting).
Collaborate and communicate with project leaders.
Support Project Financial Reconciliation activities.
Other non-routine duties as assigned by management.