Project Coordinator

PTS Advance • Pelzer, SC

16h

About The Position

Project Coordinator – Job Responsibilities Support project managers with day-to-day coordination of project financials, schedules, and documentation. Track project budgets, expenses, purchase orders, and invoices to help ensure accurate and timely billing. Coordinate with internal teams such as Finance, Credit, and Procurement to gather required approvals and documentation. Assist with reviewing project contracts to understand billing terms, payment schedules, and reimbursable expenses. Process vendor and subcontractor invoices, verify required documentation (insurance, lien waivers), and flag discrepancies to the project team. Help manage month-end and project close activities by ensuring costs and billings are properly recorded. Maintain project records, financial trackers, and insurance or asset documentation in accordance with company standards. Support project closeout by confirming required paperwork is complete prior to final payments. Respond to audit requests by helping compile and organize project documentation.

Requirements

• Working knowledge of basic accounting or project financial principles.
• Strong organizational skills with attention to detail and the ability to manage multiple tasks.
• Comfortable working in Excel, Word, and project tracking systems; Smartsheet experience is a plus.
• Ability to work independently while collaborating closely with project managers and cross-functional teams.
• Strong communication skills and a proactive, problem-solving mindset.
• Bachelor's degree in Accounting, Finance, Business, or a related field preferred.
• 2–3 years of experience in project coordination, construction, engineering, or a related project-based environment preferred.

Nice To Haves

• Smartsheet experience

Responsibilities

• Support project managers with day-to-day coordination of project financials, schedules, and documentation.
• Track project budgets, expenses, purchase orders, and invoices to help ensure accurate and timely billing.
• Coordinate with internal teams such as Finance, Credit, and Procurement to gather required approvals and documentation.
• Assist with reviewing project contracts to understand billing terms, payment schedules, and reimbursable expenses.
• Process vendor and subcontractor invoices, verify required documentation (insurance, lien waivers), and flag discrepancies to the project team.
• Help manage month-end and project close activities by ensuring costs and billings are properly recorded.
• Maintain project records, financial trackers, and insurance or asset documentation in accordance with company standards.
• Support project closeout by confirming required paperwork is complete prior to final payments.
• Respond to audit requests by helping compile and organize project documentation.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level