Project Coordinator

CertaPro Painters•Plainfield, IL

2d•$40,000 - $55,000•Onsite

About The Position

CertaPro Painters is seeking a Project Coordinator to join our team in Plainfield, IL . This is an office-based role reporting directly to the Operations Manager , supporting all aspects of project scheduling, customer communication, and job administration. You’ll help keep projects running smoothly — coordinating crews, communicating with homeowners and property managers, and ensuring accurate job documentation and cost tracking. If you’re organized, dependable, and comfortable balancing multiple priorities in a fast-paced environment, this is an opportunity to join a stable, growing business with a professional culture and clear processes.

Requirements

2+ years of scheduling, coordination, or administrative experience (construction, trades, or home services preferred).
Bilingual (English/Spanish) required for effective communication with crews.
Excellent organization and communication skills.
Confidence in working with both customers and field teams.
Comfort using technology for scheduling, documentation, and communication.
Reliable, punctual, and able to work full-time on site in Plainfield, IL.

Responsibilities

Schedule and coordinate residential and commercial painting projects.
Communicate with customers to confirm start dates, scope details, and logistics.
Support the Operations Manager in managing daily and weekly crew schedules.
Track project progress, materials, and job costing details.
Process invoices and customer payments accurately.
Maintain organized project files and ensure all information is up to date.
Provide bilingual communication (English/Spanish) with customers and crews.
Assist with light office tasks such as mail handling and supply organization.
Maintain a professional, welcoming environment at our Plainfield office.